PSA OPERATIONS MANUAL

DATED: AUGUST 2010

Contents

  1. 1 PRESIDENT'S MESSAGE
  2. 2 P.S.A. MISSION STATEMENT
  3. 3 FAIR PLAY POLICY
  4. 4 ERRORS OR OMISSIONS
  5. 5 MEETINGS OF THE ASSOCIATION
  6. 6 CODE OF BEHAVIOR
    1. 6.1 Purpose:
    2. 6.2 Specifics:
    3. 6.3 Penalties for Non-Compliance:
  7. 7 P.S.A. TEAM UNIFORM POLICY
  8. 8 PSA PROPERTY
  9. 9 SPORTS PHILOSOPHY
  10. 10 BY LAWS
    1. 10.1 1. NAME
    2. 10.2 2. BOUNDARIES
    3. 10.3 3. MEMBERSHIP
    4. 10.4 4. EXECUTIVE
    5. 10.5 5. BOARD OF DIRECTORS
    6. 10.6 6. ELECTION OF DIRECTORS AND EXECUTIVE
    7. 10.7 7. ERROR OR OMISSION IN NOTICE
    8. 10.8 8. MEETINGS
    9. 10.9 9. QUORUM
    10. 10.10 10. VOTING PROCEDURE
    11. 10.11 11. FINANCES
    12. 10.12 12. FINANCIAL REPORTING
    13. 10.13 13. SPORTS COMMITTEE
    14. 10.14 14. ARBITRATION
    15. 10.15 15. REMUNERATION
    16. 10.16 16. AMENDMENT OF THE BY LAWS
    17. 10.17 17. DISSOLUTION OF THE ASSOCIATION
  11. 11 PSA REFUND POLICY
    1. 11.1 Registration Fees Policy:
    2. 11.2 Sport Committee Financial Surplus Policy:
    3. 11.3 Rationale:
  12. 12 BACKGROUND CHECK POLICY
  13. 13 CONFLICT OF INTEREST
  14. 14 REMUNERATION OF SERVICES
  15. 15 REIMBURSEMENT OF EXPENSES
  16. 16 PROVINCIAL PLAY SUBSIDY POLICY
  17. 17 P.S.A. SPORT GUIDELINE AMENDMENT POLICY
  18. 18 BASKETBALL GUIDELINES
    1. 18.1 EVALUATION PROCEDURES
  19. 19 FIGURE SKATING GUIDELINES
  20. 20 FIGURE SKATING RULES
  21. 21 HOCKEY GUIDELINES 
    1. 21.1 DISCIPLINE
    2. 21.2 OPERATING GUIDELINES
    3. 21.3 COACH SELECTION GUIDELINES
  22. 22 RINGETTE GUIDELINES
    1. 22.1 SCHEDULE ‘A’ - 2010 PROGRAM FEES – PAYMENT PLANS
    2. 22.2 SCHEDULE ‘B’ - PLAYER EVALUATION POLICY
    3. 22.3 SCHEDULE ‘C’ - COACHING POLICY
  23. 23 SOCCER GUIDELINES
    1. 23.1 Back to Top
    2. 23.2 SPECIAL COMMITTEE
    3. 23.3 TEAM DISCIPLINE
    4. 23.4 REPORTING PROTOCOL
    5. 23.5 ADULT LEAGUE SOCCER GUIDELINES
  24. 24 SOFTBALL GUIDELINES
    1. 24.1 PROCEDURES
    2. 24.2 SELECTION OF HEAD COACHES
  25. 25 MEMBERSHIP APPEAL PROCESS

PRESIDENT'S MESSAGE

Welcome to another year of league play and games, competitions, tournaments and for those in Figure Skating, individual and pair testing and competitions!

The Properties Sports Association has just completed a milestone of its 35th year as a registered organization dedicated to the delivery of a high quality sports program for our youth. This in itself is a very great accomplishment and is a testament to the dedication of the parents, players, coaches, directors, treasurers, managers, equipment and age group category coordinators and all the numerous team volunteers…..what we call THE PARTICIPANTS.

As an organization, we are always evolving as the demographics and trends from within the City change so do we as an organization. The sports programs are decreasing in size but as an organization we have consistently served some 3000 young athletes annually!

As President and on behalf of the Board of Directors, I would like to remind all players, coaches and parents that we are here to play and develop our individual and team skills in a safe and enjoyable environment for all. The Properties Sports Association has standing policy's and a code of conduct that is explicit in the expectation of how all the Participants are expected to act while at all events that surround the teams and individuals. Please read these carefully in the Policy and Procedure Manual. Should you have any questions, please email them to the PSA at the email addresses provided on our website.

As the Policy and Procedure Manual is updated annually, it is important that you ensure you are reading the latest version, as all sports have the autonomy to make changes at their Annual General Meeting. These rules and guidelines are developed and published to remove any questions as to what the processes are. All Sport Committees are responsible and bound to strictly follow all guidelines that these Policy's and Procedures. Should any member feel that they are not being followed; the individual Sport Directors and the PSA Board of Directors are available to help you with policy interpretation and compliance.

The Board of Directors and Sports Committees have many members who have served the organization for decades and continue to serve when they no longer have children involved in the program. This is an asset and of huge benefit and we Thank-You All for sharing your experiences and valuable time with us.

The Board of Directors remains committed to improving the organization and assisting all committees as needed. Should you want to share in this commitment feel free to volunteer to help as a Director. To learn more please see the website for whom to contact via email or phone.

Tim Claughton,
President

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P.S.A. MISSION STATEMENT

We dedicate ourselves to the advancement of amateur sports in our community by providing quality sports programs for our children to participate in and providing progressive leadership that will create a safe atmosphere to foster sportsmanship, team spirit, skill development, self esteem and a love of the sport.

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FAIR PLAY POLICY

All participants are to be played equally and fairly as is possible on a game by game basis. Exceptions to this policy would be: discipline, injury or for unsportsmanlike qualities shown on or off the playing surfaces or areas. 

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ERRORS OR OMISSIONS

The Properties Sports Association has provided this manual to the membership as a guide for the operation of the organization and all sports. Any errors or omissions contained herein shall not supercede the by-laws, policies, procedures or guidelines of the association. All changes must be passed by majority vote at a duly constituted meeting of the association or it’s sports committees. Any changes to the manual shall be included in the next edition. The by-laws of the association supercede any guideline or policy should a conflict occur.

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MEETINGS OF THE ASSOCIATION

The Properties Sports Association has adopted the 21st Century Robert’s Rule of Order to conduct meetings held by the Association or its Sports Committees.

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CODE OF BEHAVIOR

Purpose:

The purpose of the Code of Behavior is to formally define the type of conduct expected of all members of Properties Sports Association (PSA) sponsored organizations and sports programs. The behavior of participants in sports programs is regulated, during the activity, by the rules of the sport. The Code of Behavior provides a set of guidelines when the rules of the sport are not in effect.

Specifics:

The following guidelines shall be observed by members of all PSA sponsored organizations and sports programs at their respective home base and away base of activity:
  • Participants shall exhibit good sportsmanship at all times.
  • Participants shall obey the rules and regulations of events and shall co-operate in their enforcement. Any dispute regarding rulings and their enforcement shall be referred to the appropriate community official for resolution.
  • Participants shall refrain from willfully damaging or causing damage to facilities and equipment provided for their use as well as the property of others.
  • Participants shall refrain from verbal or physical abuse of any and all participants.
  • Participants shall refrain from using profane language while in the company of other participants.
  • Participants shall refrain from taunting other participants.
  • Participants are expected to act in a manner that would reflect well on PSA and the community, and encourage such behavior in others.
  • The use of alcohol (other than medicine) and illegal drugs is strictly prohibited by direct participants while representing PSA in any sport event.

Penalties for Non-Compliance:

In the event a Participant violates the Code of Behavior, the PSA Individual Sports Committee involved may, at its sole discretion, suspend that participant from participation in that sport and related activities for a time that the Individual Sports Committee deems appropriate. 

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P.S.A. TEAM UNIFORM POLICY

The Properties Sports Association has uniform colors to be worn by all Teams and will carry the logo P.S.A. in long or abbreviated form.
  • The colors of the P.S.A. are Green, White & Grey. Variations to the above color scheme may only be altered or substituted with the approval of the P.S.A. Board of Directors. The P.S.A. Board approved the use of black as a variation of grey.
  • Sponsorship will be allowed on team apparel with a deviation from PSA colors. A crest or logo cannot exceed 3" x 3" in size. Prior to application the PSA Board must approve the location.
  • When participants are attending a PSA function such as a team practice or game they cannot wear competing organizations apparel.
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PSA PROPERTY

  1. The P.S.A. may issue equipment and supplies to individuals for use while the sport seasons are under way. Upon completion of the Sport season all equipment (uniforms, pylons, training aids, etc.) shall be returned to the P.S.A. The equipment manager or designate of each sport shall adopt adequate controls to ensure this occurs.
  2. All records (financial or other) and information received by Directors and Committee members are the property of P.S.A. and are to be turned over to the individual Sports Committee upon request or upon completion of services to the Committee or Board. (This does not include information handed out at meetings IE minutes) 
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SPORTS PHILOSOPHY

The objectives of the Properties Sports Association (PSA) sports program are:
  • To provide and support sports programs for the involvement and enjoyment of members of the Properties Sports Association
  • To encourage maximum parental involvement and support in youth programs
  • To encourage good sportsmanship
  • To ensure all participants in all programs have fun and equal opportunity in participation
  • To develop each athlete's basic skill in each sport
  • To develop good coaching and officiating capabilities in each sport
  • To create and maintain a spirit of friendly competition
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THE INCORPORATION OF THE CALGARY
PROPERTIES SPORTS ASSOCIATION
UNDER THE SOCIETIES ACT

BY LAWS

As Filed June 6, 2000

1. NAME

1.01 The name of the Association shall be the "Calgary Properties Sports Association".

2. BOUNDARIES

2.01 The Calgary Properties Sports Association shall include that geographical area encompassed within the following boundaries: 16 Avenue North to Country Hills Boulevard North East and Barlow Trail East to 84 Street North East and to include all individuals or families who reside within these boundaries who choose to be members of the Calgary Properties Sports Association.

3. MEMBERSHIP

3.01 A Member is defined as a non expelled or non suspended participant in the program, including players, parents, coaches, managers, active volunteers, individual sport committee volunteers, or others as determined by the Board of Directors from time to time and set into policy. (Upon payment of such dues as may be determined by the Association from time to time.) Members who have been expelled or suspended for disciplinary actions for breaches of these by-laws lose their rights of membership.

3.02 Any person or family residing within the boundaries as defined in Clause 2.01 may become a member of the Association except as provided for in 3.01, 3.03 and Member as defined in 3.01. The Association reserves the right to accept and or reject members from outside the geographical boundaries.

3.03 Any member may withdraw from the Association at any time by giving the Secretary notice in writing but there shall be no reimbursement of fees previously paid.

3.04 The PSA Board of Directors shall have the power to expel or suspend any member who’s conduct has been deemed to have contravened the Properties Sports Association By-Law’s or code of conduct. The Properties Sports Association discipline committee shall determine disciplinary action.

3.05 An expelled or suspended member may appeal, after one hundred and eighty (180) days, to the board for reinstatement. The board may reinstate subject member by a vote of three-quarters (3/4) of those present. Upon reinstatement, the member then enjoys all rights and privileges of a member as if he was never expelled or suspended.

4. EXECUTIVE

4.01 The Executive shall consist of a President, Past President, Vice President(s), Secretary and Treasurer.

4.02 The President shall be ex-officio a member of all Committees and he shall, when present, preside at all meetings of the Association, the Executive and the Board of Directors as Chairman. He shall be responsible for the general management and supervision of the Association. In his absence a Vice President shall preside at any such meetings and in the absence of both, the Chairman may be elected by the meeting to preside thereat.

4.03 The immediate Past President, if still a member, shall attend the meetings of the Executive and Directors with special responsibility as advisor.

4.04 The Vice Presidents shall assist the president in the administration of the Association generally. There shall be a maximum of four Vice Presidents and ranked as to first, second, third and fourth.

4.05 It shall be the duty of the Secretary to attend all meetings of the Association and of the Board, and to keep accurate minutes of the same. He shall have charge of the seal of the Association which seal whenever used, shall be authenticated by the Secretary and the President, or in the case of the death or inability of either to act, by the Vice President. In case of the absence of the Secretary, his duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the Association and be under the direction of the President and the Board.

4.06 The Secretary shall maintain or cause to be maintained a record of all the members of the Association and their addresses, maintain an up-to-date copy of the By-Laws, and send all notices of the various meetings as required.

4.07 The Secretary shall maintain or cause to be maintained a record of all participants in the sporting activities of the Association and their address, telephone numbers, and their birth dates. It shall be the duty of the Secretary to ensure that all such participants are valid members of associate members of the Association.

4.08 The Treasurer shall receive all monies paid to the Association and shall be responsible for the deposit of the same in whatever bank the Board may order. He shall properly account for the funds of the Association and keep such books as may be directed. He shall present a full detailed account of receipts and disbursements to the Directors whenever requested and shall prepare for submission to the Annual Meeting a statement, as hereinafter set forth, of the financial position of the Association and shall submit a copy of the same to the Secretary for the records of the Association.

4.09 An Executive may be removed who, in the opinion of at least three quarters (3/4) of the Directors present, at a duly called and constituted meeting, has failed to perform his duties and the decision shall be considered final and there shall be no recourse to the Arbitration Clause of these By-Laws.

5. BOARD OF DIRECTORS

5.01 Board of Directors or Board shall mean the Board of Directors of the Association.

5.02 The Board shall, subject to these By-Laws, to the provisions of The Societies Act or to the direction given it by majority vote at any meeting properly called and constituted, have and exercise all the Powers of the Association as fully and completely as the Association could in General Meeting and without restricting the generality of the foregoing, the Directors shall be empowered to delegate its duties to its own Committees or to the Committees of the Members.

5.03 The Directors shall be no less than ten (10) and no more than twenty (20).

5.04 At every annual meeting, half of the Executive must be elected for two (2) year terms so that half of the Board of Directors every year must stand for election except for Clause 5.06.

5.05 All Directors shall be elected to a two-year term. Excluding Directors appointed as per 13.01.

5.06 The Board of Directors shall consist of at least eighty percent (80%) residents situated within the said boundaries as defined in Clause 2.01.

5.07 A Director may be removed who in the opinion of three quarters (3/4) of the Directors present, at a duly called and constituted Directors Meeting, has failed to perform his duties and the decision made shall be considered final and there shall be no recourse to Arbitration Clause of these By-Laws.

5.08 Each Sports Committee shall appoint a Director to the Board of Directors at a duly called Annual Meeting of their respective sport. The Director shall be the elected chairperson. As per article 13.01.

6. ELECTION OF DIRECTORS AND EXECUTIVE

6.01 The presiding Directors shall appoint a nomination committee of three (3) members from the Directors at least one month prior to the Annual Meeting. This Committee shall nominate sufficient candidates to replace directors who have completed their term of office or to replace Directors who are no longer able to serve. Further nominations for the Directorate may be made by any member in good standing.

6.02 Any member, having reached the age of majority, in good standing shall be eligible for election to the Directorship upon a majority vote of members present at a meeting held for this purpose.

6.03 The Board can appoint a person to fill vacancies. This appointment shall be valid until an election can take place at a General Meeting.

6.04 At the Director's Meeting following the Annual Meeting, the Directors shall elect from their number an Executive for the forthcoming year. Any vacancy occurring in the Executive during the year shall be filled by the Directors from their number.

7. ERROR OR OMISSION IN NOTICE

7.01 No error or omission in giving notice of any Annual Meeting, General Meeting, Special Meeting, Directors Meeting, or any such adjourned meeting, shall invalidate such meeting or make void any proceedings that were taken thereat, and any member, Director or Executive may at any time waive notice of any such meeting and may ratify approval and confirm any or all proceedings taken or had thereat. For the purpose of sending notice to any member, Director or Executive for any meeting or other wise the address of any member, Director or Executive shall be his last known address recorded on the books of the Association.

8. MEETINGS

8.01 The Association shall hold an Annual Meeting on or before March 31 in each year, of which due notice will be given to all members by notice in writing to the last known address of each member, or otherwise at the discretion of the Executive, thirty (30) days previous to the date of such meeting.

8.02 General or Special Meeting of the Association, upon the instructions of the President or Executive may be called at any time by the Secretary by due notice in writing to the last known address of each member or otherwise at the discretion of the Executive, at least eight (8) days previous to the date of such meeting.

8.03 Notice of motion by the membership at Large shall be received no less than 35 days prior to the Annual Meeting. The Board of Directors in the course of completing business shall bring motions to the meetings.

8.04 A Special Meeting shall be called by the President or Secretary upon receipt of a petition, signed by not less than fifty (50) members in good standing, setting forth the reasons for calling such meeting. Such meeting must be held within thirty (30) days of receipt of said petition and notice of such meeting shall be delivered to the last known address of each member, or otherwise at the discretion of the Executive, at least eight (8) days previous to the meeting.

8.05 Within two (2) weeks following the Annual meeting, the Board shall meet. Additional meetings of the Board may be called at any time by the Secretary upon the instruction of the President or Executive and due notice of which shall b made to the Directors in writing, or otherwise at the discretion of the President, two (2) days previous to the date of such meeting. Notwithstanding the above, the Board shall meet at least once per month.

8.06 The Executive shall meet at the discretion of the President or any member of the Executive. Notice shall be given in any form at least two (2) days previous to such meeting.

9. QUORUM

9.01 Twenty-five (25) members in good standing present and in person shall constitute a quorum at any Annual, General or Special Meeting.

9.02 At a meeting called of all Directors, a quorum shall consist of one half (1/2) of the members of the Directorate.

9.03 A quorum for any Executive Meeting shall consist of one-half (1/2) of the members of the Executive.

10. VOTING PROCEDURE

10.01 At all meetings of the Association, whether Annual, General, Special, Directors' or Executive, every question shall be decided by a majority of the votes of the members present in person unless otherwise required by the By-Laws of the Association, or by law. Every question shall be decided in the first instance by a show of hands unless a poll be demanded by any member. Upon a show of hands every member having voting rights shall have one vote and unless a poll be demanded a declaration by the Chairman that a resolution has been carried or not carried and a entry to that effect in the minutes of the Association shall be sufficient evidence of the fact without proof of the number of proportion of the votes accorded in favor of or against such resolution. The demand for a poll may be withdrawn but if a poll be demanded and not withdrawn the questions shall be decided by a majority of votes given by the members present in person, and such poll shall be taken in such manner as the Chairman shall direct. In case of an equality of votes at any meeting whether upon a show of hands or at a poll, the Chairman may cast the deciding vote.

10.02 All voting, whether at an Annual Meeting, General Meeting, Special Meeting, Directors' Meeting or Executive Meeting, shall be made in person and not by proxy or otherwise.

10.03 Each member as defined in 3.01, is of the age of majority, and in good standing is entitled to cast a vote at all Annual, General or Special meetings.

10.04 If the person is on a sport committee or elected to the P.S.A. Board of Directors, they shall have one (1) vote as per 3.01.

11. FINANCES

11.01 The Association shall maintain a bank account(s) and whenever possible all expenditures shall be by cheque. The Directors shall determine the bank resolutions filed by the Executive each and every year.

11.02 All proposed expenditures, other than sponsorship or budgeted funds, must be approved by a majority vote of the Executive to an amount not exceeding $1,000.00, anything over that amount up to $10,000.00 must be approved by a majority vote of the Board. Any Sport Committee expending extraordinary non budgeted funds over $5,000.00 must have approval by the Board of Directors. Any larger amount must be approved by a majority vote of the members present at an Annual, General, or Special Meeting.

11.03 For the purpose of carrying out its objects, the Association may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the Association, and in no case shall debentures be issued without sanction of a special resolution of the Association.

11.04 All Association cheques must be signed by any two of the Executive.

11.05 All individual Sport Committee cheques shall have two (2) signatures. The supplementary signatures shall be the treasurer and president of the Association. The board of Directors may assign additional signatures as required.

12. FINANCIAL REPORTING

12.01 The fiscal year of the Association in each year shall end on June 30.

12.02 The books, accounts, and records of the Secretary and Treasurer shall be reviewed at least once each year by the board of Directors prior to the Annual General Meeting. A completed and proper statement of the standing of the books for the previous year shall be submitted by the Treasurer at the Annual Meeting of the Association. At the Annual General Meeting, an audit may be requested with a majority vote of fifty percent (50%) plus one (1) by the membership present as per 3.02. This audit may be either (1) an external audit or (b) an internal audit by appointing an internal audit committee consisting of three (3) members in good standing.

12.03 The books and record of the Association may be inspected by any member of the Association at the Annual Meeting provided for herein or at any time upon reasonable notice and arranging a time satisfactory to the officer or officers having charge of same.

12.04 Each member of the Executive and Board shall, at all reasonable times, have access to such books and records.

13. SPORTS COMMITTEE

13.01 All Sports shall be run by a committee of volunteers voted into place at an Annual meeting of the Sports Committee. Each Committee shall be responsible for the organization and operation of the particular sport. All Sports Committees shall operate under Guidelines, Policy’s and Procedures as approved by the Board of Directors. All Sport Committees are responsible directly to the P.S.A. Board of Directors. Each individual Chairperson shall be a Director on the P.S.A. Board of Directors.

14. ARBITRATION

14.01 If a dispute arises out of the affairs of the Association and between any member of the Association or between:

(a) A member or a person who is aggrieved and who has for not more than six (6) months ceased to be a member or

(b) A person claiming through a member or aggrieved person or claiming under the Buy-Laws of the Association,

and the Association or Directors or Executive of the Association, shall be decided by arbitration, which shall be under the Arbitration Act, unless contrary to these By-Laws.

14.02 A decision made pursuant to such arbitration is binding on all parties and may be enforced on application to a competent Court and there is no appeal therefrom.

15. REMUNERATION

15.01 No Director or Executive shall receive remuneration for his services in any capacity with the Association.

16. AMENDMENT OF THE BY LAWS

16.01 The By-Laws may be rescinded, altered or added to by a special resolution passed by a majority of not less than three quarters (3/4) of such members entitled to vote as are present in person, at a General, Special, or Annual meeting of which thirty-five (35) days written notice, specifying the intention to propose the resolution as a special resolution, has been duly given.

17. DISSOLUTION OF THE ASSOCIATION

17.01 In the event of the dissolution of the Association, all assets of the Association shall become the property of a legally registered benefactor situated within the boundaries as defined in Clause 2.01, as decided by a majority vote of fifty (50%) plus one (1) of all members by proxy or in person at a Special General meeting called specifically to address this issue.

18. Words importing the singular number include the plural and vice versa and words importing the masculine gender include the feminine and neuter genders.

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PSA REFUND POLICY

The Properties Sports Association does not refund fees paid for registration or team fees except in the following cases:
  1. Season ending injury (defined as an injury, which would remove the participant from further play for the balance of the season and playoffs).
  2. Relocation outside of the P.S.A. or sport boundaries due to work or family reasons.
  3. Health concerns of the participant with a doctors order to refrain from sporting activities.

Refunds will be prorated as per the portion of the season completed. E.g., Season which runs from September to April. A participant withdraws in January. The refunded portion would be three months refund. The season is eight months with five months usage (or portion thereof). Fees re-paid would be based on total fees paid divided by season length multiplied by unused portion of season. Registration fees paid $175.00, Team fees paid $500.00, and Total fees $675.00. $675.00 divided by 8 months = $84.38 times 3 months = $253.13 refunded less any extra cost IE. Team pictures, evaluations etc.
  • If a participant is expelled or suspended for discipline reasons, all fees are forfeited.
  • Voluntary withdrawal of any participant does not entitle the participant to a refund, however each case may be reviewed and decided upon by individual sport Committees if requested in writing. All Committee decisions are final.

Registration Fees Policy:

P.S.A. Sport Committees will carefully examine the costs of all fees and expenses prior to setting registration fees. These fees should be reasonable and best reflect the total true costs of operating the program.

Sport Committee Financial Surplus Policy:

The P.S.A. Sport Committees are to prepare and submit an annual operating budget to the P.S.A. Board for formal approval by the P.S.A. Board. The Sport Committee will rationalize any surpluses, which exceed 25% of the annual operating budget. Excess surpluses beyond this amount are to be utilized to offset the operating costs of the program for the following season by way of reduced registration fees and or subsidizing and proposed increases of facilities or operating costs.

Budgets must be submitted to the P.S.A. Board by May 1st. For Softball and Outdoor Soccer, the budget must be submitted by November 1st for their upcoming season.

Rationale:

The surplus amounts accumulated by individual sports are not necessarily benefiting the participants who raised the funds. Hopefully by spending this surplus in the next season we will see costs reduced or maintained to the benefit of the participants prior to moving out of Community Sports or at least by a sibling in the program.

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BACKGROUND CHECK POLICY

All participants volunteering to the Association as a Director, Committee member, manager, coach or trainer may be requested to have a background check completed. Failure to agree to this may result in volunteering to the Association being declined.

The form for background check will be provided to all participants as prescribed by the P.S.A. Board of Directors and held in complete confidence.

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CONFLICT OF INTEREST

Any participant who is in a position of conflict of any kind pertaining to discipline, selections, financial decisions, etc. must declare such conflict and remove themselves from any discussions or voting pertaining to such conflict or issue.

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REMUNERATION OF SERVICES

No member may receive remuneration for volunteering to the Board of Directors or any Sport Committee. Exception only as approved for Figure Skating coaches. If an individual is paid to fulfill a duty then they relinquish their voting rights.

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REIMBURSEMENT OF EXPENSES

Any member may recoup reasonable out of pocket expenses while serving the Board of Directors or Sport Committees. This would be for equipment or training aids previously budgeted and approved by the P.S.A. Board or Sport Committee. This does not include items such as cellular phones, fuel, time away from work etc.

PROVINCIAL PLAY SUBSIDY POLICY

The Properties Sports Association will provide $25.00 per player that participates and up to 3 coaches (or managers) for provincial play outside the City of Calgary. These fees are for travel, lodging, or meals. Individual Sport Committees may also contribute to this travel fund. A complete list of players and coaches must be submitted prior to departure. A completed team roster from sporting events including all listed members must be provided upon return. In order to qualify for subsidy, members must have participated or been present at said event. In order to receive subsidy each coach must submit prescribed form verifying its accuracy.

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P.S.A. SPORT GUIDELINE AMENDMENT POLICY

No sport may change their operating guidelines without being passed by a majority vote at their Annual General or a Special General meeting of the committee. The following protocol for approval is first to be brought forward to the sport committee, upon approval by the sport committee by majority vote, then must be presented to the PSA Board for ratification, and finally needs to be voted on and approved by majority vote at the sports Annual General Meeting or Special Committee Meeting.

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BASKETBALL GUIDELINES

AS REVISED February, 2006
  1. The P.S.A. Basketball Committee will comprise but is not limited to the following:

    1. Director
    2. Assistant Director
    3. Treasurer
    4. Secretary
    5. Division Coordinators
    6. Equipment Coordinator
    7. Gym Coordinator
    8. Registrar

    Executive must be defined here:

  2. P.S.A. Basketball Guidelines are to be used in conjunction with the P.S.A Bylaws and are to be administered by the P.S.A. Basketball Executive.

  3. P.S.A. Basketball Guidelines are in addition to and not a substitute for those of Calgary Minor Basketball Association.

  4. Elections will be held at a duly called Annual General Meeting and all positions on the P.S.A. Basketball Committee will be eligible for election. The Annual Meeting will be publicized 30 days prior to the meeting.

  5. P.S.A. Basketball Committee will conduct regular monthly meetings to review operations and conduct ongoing business.

  6. A quorum of 50% of the P.S.A. Basketball Committee is needed for any monthly meeting. For the Annual General Meeting a minimum of 15 members in good standing must be present and in person to constitute a quorum. A member is anyone who is a participant in the P.S.A. Basketball program.

  7. No participant will be permitted to practice, play or participate in tryouts and games until they:
    1. Have a current P.S.A. membership or supporting Community membership.
    2. Is registered with P.S.A. Basketball.
    3. Has provided a Community Release (applies to players outside the Properties boundaries)

  8. The P.S.A. Basketball Executive Committee may appoint a person on a temporary basis to fill any vacancies that may occur until those positions can be filled at the Annual Meeting.

  9. The fiscal year of the Association in each year shall be June 30.

  10. P.S.A. Basketball must first ratify any additions or deletions to existing Guidelines.

  11. Requests for releases for the purpose of playing for a Community other than the Properties shall not be reasonably withheld. In the event of a player obtaining a release, he or she shall not be eligible to play for Properties during the existing season. All player transfers (imports) must be decided by the Division Coordinator, Coordinator of Basketball and one other Executive Board Member at large to be selected by the Division Coordinator and the Basketball Coordinator.

  12. The P.S.A. Basketball Committee shall set registration fees for the Basketball program annually.

  13. The P.S.A. Basketball Committee shall set registration cut off dates.

  14. Recruiting of players from other Communities is not permitted.

  15. The Gym Coordinator will assign all gym times for evaluations, practices and games.

  16. Division Coordinators are responsible to set up gym times, Coaches and players for evaluations.

  17. Each player is to play at the level at which he or she is capable, and this shall be determined by and evaluation system as determined by the P.S.A. Basketball Committee.

  18. Division Coordinators in conjunction with Coaches will form teams. Coaches will be assigned their team thereafter.

  19. The Director and the Division Coordinators will be responsible for the final decision on the number of Teams per tier level.

  20. One  (1) “A” Division Team may be selected per category.

  21. If more than one team is playing in the same tier level below “A” and “B”, all teams shall be drafted as even as possible.

  22. Team rosters shall be completed no later than October 1st. A suggested maximum of ten (10) players per team for all categories.

  23. No player may be registered and Teams will not be allowed to add players to their rosters after January 15th of the current season. There may be exceptions to this rule. (as per CMBA rules)

  24. Teams will only be allowed to draw up players from a lower category if their roster is reduced to eight (8) players through injury or players leaving the City or the program. Coaches must make all requests to their Division Coordinators.

  25. At the start of the season each Team will be assigned one (1) set of uniforms, one (1) set of pinnies and one (1) set of basketballs, which will be signed out by the Coach or Manager of that Team by the Equipment Coordinator.

  26. Coaches shall be responsible for all equipment issued to them and they shall insure accurate records of uniform assignment are made and submitted to the Equipment Coordinator as soon as the uniforms have been handed out.

  27. Before any player receives a uniform, a security deposit must have been made to P.S.A. Basketball. The Executive Committee will determine the security  deposit prior to registration.

  28. Uniforms, basketballs and any other equipment in the care of the Equipment Coordinator for use in P.S.A. Basketball is the sole property of P.S.A. Basketball and are to be used only for team events.

  29. Coaches shall arrange to collect and return all equipment issued to their teams as soon as all League and playoff games are completed. The Equipment Coordinator will arrange a convenient time where as the Coach may return their equipment to the storage room.

  30. Teams registered with Calgary Minor Basketball must play in the uniforms supplied by P.S.A. Basketball. No coach, assistant coach or manager is allowed to substitute shorts or jerseys with other clothing not issued by P.S.A. Basketball.

  31. Only white or black spandex may be worn under the uniform shorts.

  32. Any player or coach attending a practice and or game and is believed to be under the influence of alcohol and or drugs is to be immediately suspended from all basketball activities. He or she will be reported immediately to the Division Coordinator and a decision will be made within one week as to the reinstatement of such player or coach. A second offense of the same nature will result in a full suspension from P.S.A. Basketball.

  33. Any player or coach while attending any P.S.A. Basketball activity and who is believed to have willfully caused damage to any facility or is believed to have broken the law or is believed to have caused physical injury to any other person shall be immediately suspended from P.S.A. Basketball. Written report will be submitted to the Discipline Committee for review.

  34. Any Coach, Asst. Coach or Manager found to be operating outside the P.S.A. Basketball Guidelines or Calgary Minor Basketball Association rules will firstly be counseled and allowed to rectify the situation. Failure to rectify the situation within one week of being counseled will result in an immediate suspension from P.S.A. Basketball and will not be allowed to coach in the Properties for a minimum of one game to a maximum of a life time suspension from coaching.

  35. The Disciplinary Committee will consist of the following. The Director, Division Coordinator and one independent Coach and will convene when required.

  36. All participants are to be played equally and fairly as is possible on a game by game basis.  Exceptions to this policy would be:  discipline, injury or for unsportsmanlike qualities shown on or off the playing surfaces or areas.  A parents meeting will take place and a copy of the team rules will be handed out and explained.

  37. Any player who is ejected from any game because of a flagrant foul will receive an automatic one game suspension (the next scheduled game) enforced by the Coach. (as per CMBA rules)

  38. Any Coach, Asst. Coach or Manager or other Team Official who is ejected form any game because of technical fouls will be immediately suspended for the next scheduled game. (as per CMBA rules). Further suspension will be determined by the a written report submitted by the Division Coordinator to the Disciplinary Committee

  39. P.S.A. Basketball shall conduct a Coaches information meeting prior to the start of the season. This meeting will be for the purpose of updating Coaches on any rule changes and will include information affecting Team operations.

  40. All Coaches are encouraged to upgrade and obtain a higher level of certification. P.S.A. Basketball will pay for all Coaches upgrading courses upon presentation of proof of participation and successful completion of course.

  41. Head Coaches or Asst. Coaches of teams entering Provincial Tournaments must have a minimum Level 1 NCCP certification. In the event, the minimum standard is not met, the Coach shall submit in writing to the Division Coordinator a list of names to act as an interim Assist. Coach for said tournament. (as per CMBA rules)

  42. P.S.A. Basketball will provide financial assistance to all Teams playing in P.S.A. Basketball who qualify to play in tournaments. Application is to be made to P.S.A. Basketball and must be accompanied by a certified registration form. The same assistance shall be provided to Coaches up to two (2). In the event of illness, injury or vacation preventing an existing player or Coach from participating financial assistance will be provided to their replacement.

  43. All coaches who are coaching for PSA level “A” and “B” teams must have a certified level one with NCCP. No Exceptions.
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EVALUATION PROCEDURES

The division coordinator is responsible for organizing evaluations in their respective divisions.

The Coordinator will establish gym times with the Gym coordinator for at least three evaluations and obtain a list of all players at that level form the Registrar. The Coordinator will arbitrarily divide the players into equal groups so that there are a reasonable number of players in the gym at one time (approximately thirty).

The Coordinator will seek the help of several “evaluators” – volunteers with experience at coaching so that they may fairly evaluate each player. The evaluator may be a parent if that parent does not evaluate their own child. There will be at least three evaluators at each evaluation.

Players will be evaluated on their skills. Drills and scrimmages (three on three, five on five) will be used to assess dribbling, shooting, defensive and offensive skills. Each evaluator is expected to keep a tabulated summary of their observations of every player.

Evaluators will be asked to pool their results and teams will be formed, picking the top players for the # 1 team in that division. The # 2 team will be picked next and so on until all teams are picked for CMBA teams. It is recommended there be no more than twelve players on any one team.

The Division Coordinator will cast the deciding vote in the event that two players are evaluated at the same level.

Coaches normally will be assigned after all teams have been selected, however coaches can be assigned at the discretion of the Division Coordinator. These assignments must be based on coaching experience and level of coaching certification. In the event of any discrepancies or disagreements with the decisions of the Division Coordinator, the PSA Basketball Executive will intervene and render a decision. This decision will be final.

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FIGURE SKATING GUIDELINES

AS REVISED APRIL, 2006

1. P.S.A. Figure Skating will have a two-year rotation with positions of. Which includes:

Director, Treasurer, Secretary, Music, Competition, Fund Raising, Ice and Test Chair coordinator.

2. The P.S.A. Figure Skating club requires Club Senior Coaches to have a minimum of Level 2 Skate Canada Certified Coaching.

3. Structure of Coaching: Head Coach, Assistant Coach or Coaches. All skaters are under one umbrella.

Responsibilities of Head Coach: 

4. Give direction to Assistant Coaches

5. Plan Lessons with Assistant Coaches

6. Work directly with the Director of P.S.A. Figure Skating Club

7. Meetings with the Director on Planning Year, Special Events, and any other issues.

8. In charge of test lists, letting Director know of competitions, and other clinics.

9. Planning activity on ice such as CanSkate, Amateur Coaches Orientation, Stroking, etc.

10. Hiring: The P.S.A. Figure Skating Head Coach will work directly with the P.S.A. Figure Skating Director on suggestions of hiring.

11. Firing: The P.S.A. Figure Skating Head Coach will give information to the P.S.A. Figure Skating Director for the reasons of Release of an Assistant Coach or the P.S.A. Figure Skating Director will give reasons to the Head Coach for release of an Assistant Coach.

12. The P.S.A. Figure Skating Director will confer with the P.S.A. Figure Skating Committee.

13. The Figure Skating Committee will reach a decision and the P.S.A. Figure Skating Director will meet with the Coach and give the decision of release.

14. If the Head Coach is to be released, the Committee will make the decision.

15. Coaches are paid for CanSkate, and possibly, Juniors' depending on the program set out year to year. Coaches' pay is determined by qualifications and number of years of experience.

16. There will not be any contracts for Coaches.

17. The P.S.A. Figure Skating Director is in charge of Ordering and purchasing equipment for the P.S.A. Figure Skating Club such as CanSkate Equipment, Badges, Christmas party supplies, Amateur Coaches Thank you’s, Spring and Summer Forms, and other misc. items need for the Club. The Head Coach may go and purchase an item for the P.S.A. Figure Skating Club upon first conferring with the P.S.A. Figure Skating Director. A receipt must be given to the Treasurer for each purchase.

18. Any items over $250.00 must be approved by the P.S.A. Figure Skating Committee.

19. A quorum of any P.S.A. Figure Skating Committee meeting shall be four Executive members.

20. A quorum for an Annual General Meeting must have four P.S.A. Figure Skating Executive plus seven other members.

21. There must be a minimum of two signatures from the P.S.A. Figure Skating Executive who are not related.

22. All individual team and division bank accounts must be under the Properties Sports Association. New accounts will be authorized and set up through the P.S.A. Treasurer.

23. The fiscal year end of the P.S.A. Figure Skating program in each year shall end on June 30.

24. Discipline: An issue on the ice. The Coaches will deal with a problem of a skater on the ice. The coach has the right to ask the skater to leave the ice if the rules are not adhered to.

25. If the Skater is a reoccurring problem, then the P.S.A. Figure Skating Director will then have a discussion with the skater and parents. The Executive will be brought in if the issue is not resolved. The P.S.A. Figure Skating Executive will make the final decision.

26. An issue Off the Ice: The P.S.A. Figure Skating Director will collect the facts and meet with the Coaches and parents. If the issue is not resolved, then the Executive will make the decision based on the facts.

27. Refund Policy: 80% of the original fee will be refunded before the date stated. No refunds after the date stated except with a medical Certificate.

28. NSF Cheques: $25.00 charge

29. 29. Anyone who does not pay a bill to coaches will refer to coaching fee structure given at the beginning of the year. For P.S.A. Figure Skating Club bill’s, any payment not received within 30 days, will be charged an extra $35.00 fee

30. Volunteers: Music is a mandatory volunteer position at the Junior and Senior levels. If music is not played by someone for the skater, then a fee is charged to the skater. The fee is set by the Executive every year. The fee is paid at registration.

31. Drop in Fees: These are fees set by the Executive every year. Guest Skaters can come on the ice only with permission for the P.S.A. Figure Skating Director. The coach can make a decision if the Director is not there. Drop in Fees must be paid on the day the ice is picked up.

32. C.F.S.A. Fees are set by CalAlta. Testing Fees are to be paid directly to CalAlta. Affiliate CanSkate and Junior Fees are paid by the P.S.A. Figure Skating Club.

33. P.S.A. Coaching Team: Head Coach and Assistants

34. Past Director

35. Executive position: Figure Skating Director

36. Assistant Figure Skating Director

37. Treasurer

38. Secretary

39. Music

40. Competition (only if applicable)

41. Fund Raising

42. Registrar

43. Test Chairman (only if applicable)

44. Ice Coordinator

45. P.S.A. Figure Skating attends the AB/NWT/NUN Skate Canada AGM meeting each year.

46. Fundraising: Club has a mandatory fundraiser each year that must be done by all skaters (families) or a fee will be charged. Fee is taken at registration and will be re-imbursed at completion of fundraiser. Fundraising event will be announced at start of each year. This will be decided by the board members.

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FIGURE SKATING RULES

AS REVISED APRIL, 2006

SKATERS:

1. Skaters are to be on time.

2. Notify your Coach 24 hours ahead of time if you are unable to attend a session.

3. No eating or chewing gum on the ice.

4. Water bottles are allowed.

5. Proper skating attire is mandatory at all skating sessions. “No Jeans”

6. Skaters must ask permission from a Coach to leave the ice.

7. Be courteous and respectful of all skaters on the ice.

8. This rule is only if required. If a session is very busy, solos will be played in rotation. Skaters may request an additional solo once a rotation is finished.

9. If there is a Coach’s request for a solo, that is your solo rotation. Do not ask the coach to request your solo to get ahead of other solos.

10. Please be courteous to the music volunteers.

11. Visiting and fooling around on the ice is strictly prohibited. Do not stand in the middle of the rink. Keep moving at all times.

12. The use of alcohol (other than medicine) and illegal drugs is strictly prohibited by direct participants while representing P.S.A. in any skating event.

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PARENTS:


1. Parents are strictly prohibited from being in the player’s box.

2. Parents should observe the session from the stand or the cafeteria only.

3. Parents should leave the coaching duties to the coaches, and refrain from coaching from the boards or the stands.

4. Parents should direct questions to coaches before or after the session, and should not interrupt the coaches during the session.

5. All coaching bills, including those from Dance Partners, or those from the Club, have to be paid promptly. Otherwise, the Club reserved the rights to disallow

the skaters to get on the ice, to take skating tests, to compete, or to register in future sessions.

6. All bills must be paid in full to register for the next session.

7. Parents are encouraged to volunteer their time throughout the year in various events, such as music duties, fund raising, and casino.

8. Parents who cannot fulfill the music duties they have signed up, should notify the Music Coordinator ahead of time so that other arrangement can be made.

9. Anyone who does not pay a bill to coaches will refer to coaching fee structure given at the beginning of the year. For P.S.A. Figure Skating Club bill’s, any payment not received within 30 days, will be charged an extra $35.00 fee.

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HOCKEY GUIDELINES 

AS REVISED MAY 2007

1. The structure of the Hockey Committee shall be as follows:

Executive:
  1. Hockey Director (E)

  2. Past Hockey Director

  3. Assistant Hockey Director (O)

  4. Treasurer (E)

  5. Secretary (E)

  6. The balance of the Committee will consist of:

  7. Registrar (E)

  8. Equipment Coordinator (O)

  9. Referee Coordinator (E)

  10. Initiation Coordinator(O)

  11. Novice Coordinator (O)

  12. Atom Coordinator (E)

  13. Pee Wee Coordinator (E)

  14. Bantam Coordinator (O)

  15. Midget Coordinator (E)

  16. Junior Coordinator (E)

  17. Tournament Coordinator (E)

  18. Turning Point Coordinator (O)

  19. Risk Management Coordinator (E)

  20. Summer Program Coordinator (O)

  21. Fundraising / Financials Coordinator (E)

  22. Director's at Large - 5 (2 even, 3 odd)

  23. As stated in the Properties Sports Association By Laws, Section 5.04, "At every Annual meeting, commencing in 1986, half of the Board of Directors must be elected for two (2) year terms so that half of the Board of Directors every year must stand for election". They will have monthly meetings during the hockey season. If a member can not make it they must get a representative to fill in. Missing 3 meetings may result in removal form the board.

    Each Division shall operate with up to a THREE-MEMBER COMMITTEE consisting of a Coordinator, Assistant Coordinator and Tournament Coordinator.

    A quorum is fifty percent (50%) plus one (1) for any Hockey Committee Meeting. For any changes, deletions and or additions to existing Guidelines at any Annual, General or Special Meeting you must have a minimum of twenty-five members in good standing present and in person to constitute a quorum.

    Each member of the Hockey Committee shall be entitled to one vote.

    All Hockey Committee minutes must be submitted to the PSA office.
2. All Players, Coaches, Assistant Coaches and Managers for the various Teams shall be answerable directly to their respective Coordinator. Any problems arising during the course of the season shall be referred firstly to the appropriate Coordinator - in event an equitable solution cannot be worked out the matter shall then be refereed to the Assistant Hockey Director for final disposition. All parties shall adhere to this regulation.

3. In the interest of procuring a common set of Operating Guidelines for ALL Members and Organizers of ALL P.S.A. Hockey Division Teams, the Hockey Committee with the approval of the Properties Sports Association have prepared the following set of Rules which WILL BE STRICTLY ADHERED TO BY ALL PARTICIPANTS.

  1. Registration dates for Hockey will be set annually by the Properties Sports Association and shall be advertised prior to said dates.

  2. The Hockey Committee shall set registration cut off dates.

  3. Registration fees for the Hockey program shall be set annually by the Hockey Committee.

  4. Any player, who has not previously registered in any Hockey program in the City of Calgary, must supply a copy of the participant’s birth certificate. Failure to produce will result in the participant being suspended until such document is submitted.

  5. Player Registration Forms will be supplied to each team and must be in the possession of the team coach or manager at all games that the team is involved in.

  6. Each participant must be registered with the Properties Sports Association and follow Minor Hockey requirements for registration.

  7. Any Coordinator or Assistant Coordinator wishing to Coach shall have his ability to fulfill these duties reviewed by the Hockey Committee. The level at which the Coordinator or Assistant Coordinator may Coach shall be decided by the Hockey Committee.

  8. Prospective Coaches must submit a P.S.A Coaches Application (See Appendix “A”) in writing to the Hockey Committee.

  9. The Coaches Selection Committee will interview coaches (See Appendix “B”). This information is then passed on to the Assistant Hockey Director, Coordinator and Assistant Coordinator.

  10. Team Managers and Assistant Coaches shall be appointed by the Head Coach after final selection of Teams. This must be approved by the coordinator and brought to the board meeting. It is recommended that the Team Manager be a parent of one of the Team players. The Head Coach shall then advise the Coordinator as to his selection. No one Coach or Assistant Coach will be allowed to be registered on more than one M.H.A.C Registration form.

  11. Each player is to play at the level at which he or she is capable, and this shall be determined by an evaluation system as determined by the Hockey Committee.

  12. Team Rosters shall be limited by the Hockey Committee, and approved by Minor Hockey.

  13. Individual Teams will operate their own bank account. These accounts are already setup by the Properties Sports Association. 

    Each Team Division must maintain three people, who must not be related, as signing authorities for the bank account. Each Team Manager must provide a Financial Statement to each parent of his Team no less than once every two months as well as a copy being submitted to the P.S.A. Office, and the hockey treasurer. The P.S.A. President, P.S.A. Treasurer and Hockey Treasurer are listed as signatories on all Bank Accounts for investigative purposes only.

  14. A year-end Team and/or Division Financial Statement must be provided to all parents and appropriate Coordinator who will forward it to the Hockey Treasurer and P.S.A Office. The financial statement will be on a form standardized by the Hockey Treasurer.

    a) All Team Accounts must be closed out by June 1 of each year.

  15. Every Coach/Manager must collect sufficient funds to operate his Team on a break-even basis, which includes paying for all debts incurred by his Team. Team Bank Accounts must have an ending balance of $5.00.

  16. Any Coach planning on undertaking a fund raising event on behalf of his team must advise the P.S.A. Office and the appropriate Divisional Coordinator prior to the event.

  17. No Coach shall run early morning practices on school days without the unanimous consent of all the parents of the children on that particular Team.

  18. All Players, Coaches and Parents shall conduct themselves, while representing P.S.A., in a sportsman like manner. Each Coach, Player and Parent must sign the P.S.A. code of conduct and M.H.A.C. Fair Play pledge form.

  19. Coaches shall accept full responsibility for all equipment assigned to them at the beginning of the season. All equipment allocated to Teams shall be signed out at the beginning of the season and signed back in at the end of the season. All equipment shortages shall be reflected in their year-end equipment refund.

    Equipment Deposits are payable only to the Team Name, and not an individual from that Team. No equipment deposit will be returned unless:

    a) Two sets of team sweaters. Reporting any tears on the pink copy of your equipment sheet. Washed before returning with name bars removed.

    b) Any goalie equipment issued. Check for tears in material and straps.

    c) One copy of the skills development binder for those divisions who were issued them (Atom and Pee Wee).

    d) Player evaluation forms, coach evaluation forms, and a year end financial statement.

    e) Pucks - 20 if at all possible.

    f) First Aid Kits.

  20. All participants are to be played equally and fairly as is possible on a game by game basis. Exceptions to this policy would be: discipline, injury or for unsportsmanlike qualities shown on or off the playing surfaces or areas.

  21. It is the responsibility of the Coach, Assistant Coach and Manager to develop good rapport with the Team parents. Communicate and keep them informed. Parents meetings are recommended. Parents must be involved in team decisions.

  22. Team uniforms and equipment are to be worn only at Team events. Team sweaters are NOT to be worn in practice.

  23. Any Coach planning to involve his Team in a specific Tournament, Exhibition Game or other activity which shall entail travel outside the City of Calgary (Zone 9 – This includes the City of Calgary and the area defined as the Springbank Hockey Association), shall be able to do so upon the following:
    • Must have consent of 75% of the parents of the team members.
    • Must submit a Travel Permit Application on-line to M.H.A.C requesting to travel. Approval must be received by M.H.A.C.
    • P.S.A. Hockey Divisional Coordinator must be made aware of travel plans.

  24. No Tournament, Exhibition Game or other activity shall be attended by any P.S.A. Hockey Teams should same interfere or conflict with the Minor Hockey Association of Calgary season or playoff schedule.

  25. Any individual may appeal and or request exception to any Guideline of the P.S.A. Hockey Committee or the operating Guidelines of any Division by making a written submission to the P.S.A. Hockey Committee and by attending a Special Meeting to deal with said appeal.

  26. Potential players must register with PSA hockey, including those trying out for the NEAA program. Not registering or late registering could cause the player not to have the team to play on as registration may close or numbers may dictate teams being full.

  27. All suspensions incurred in any games must be reported by email to the P.S.A Hockey Divisional Coordinator, Assistant Hockey Director and Hockey Director within 48 hours of occurrence.

  28. The Hockey Committee has the right to refuse payment by cheque from anyone who has previously had an NSF.

  29. The Hockey Committee has the right to suspend any player immediately upon receipt of a NSF Cheque or for non-payment.

  30. All Coaches of Atom level or lower will be required to wear an approved Hockey helmet for all on ice activities.
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DISCIPLINE

DISCIPLINE COMMITTEE:

1. The Hockey Committee has formed a Discipline Committee consisting of:

A) Turning Point Coordinator

B) Hockey Director

C) Assistant Hockey Director

D) Divisional Coordinator

to adjudicate any form of misconduct involving a breach of the Hockey Guidelines.

Any three of the above listed committee members must be present at a discipline hearing.

2. Once a discipline hearing has been called, secure a private location to hold the hearing. All invited parties are to attend: discuss problem with open dialogue; ask invited parties to leave while the discipline committee remains to discuss further course of action; ask invited parties back and outline the discipline procedures with resulting penalty.

3. The Discipline Committee has the power to suspend for the season any player or parent whose behavior is deemed detrimental to the team and or P.S.A. Hockey. (M.H.A.C. Rule 102 C) Any suspensions of this nature must have the Hockey Director present at this Discipline Hearing.

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TEAM DISCIPLINE:

As Coaches, you are completely responsible for your Teams Discipline within the P.S.A. Hockey Division Guidelines. We strongly suggest the following:

1. Hold a pre-season meeting with the parents. Develop or supply them with a list of the team Rules for the year. Read them out and discuss them so everyone is aware of each Rule.

2. Hold a pre-season meeting with your parents; supply them with a list of the team rules and explain them to the parents so everyone is aware of each rule and resulting consequence.

3. Supply the team rules to your Divisional Coordinator by October 30.

4. REMEMBER; in order for the rules to be effective, they must be enforced consistently and fairly!

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REPORTING PROTOCOL:

Any problems arising shall be reported in the following manner:

Player/parent – Coach – Coordinator – Discipline Committee

Only written documents will be dealt with at the Discipline Committee level. The Turning Point form dealing with unacceptable behavior will be an acceptable document for all registrants to use for Coordinators to facilitate.

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DISCIPLINE FORMS:

In following policy and procedure in the use of reference material the following guidelines are to be used in outlying the parameters of discipline:

a) P.S.A. Hockey Guidelines

b) P.S.A. Code of Conduct

c) Turning Point program (reporting of abuse – on or off ice)

d) M.H.A.C. Fair Play Pledge Forms

Through parent meetings and handouts early in the season the parents and players should be aware of these forms and the subsequent reporting process. After a discipline hearing a type written copy of the hearing and resulting penalty must be given to all parties involved.

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OPERATING GUIDELINES

1) TEAM SELECTIONS:

A Teams shall have a limited time to get down to a starting roster of a suggested maximum of sixteen (16) skaters plus goaltender(s) for Midget Division and younger, and a suggested maximum of nineteen (19) skaters plus goaltender(s) for Junior. The cut off dates for initial rosters as chosen from try-outs shall be in accordance with registration dates set by M.H.A.C.

B Teams shall be selected within each Division by tiering of the players through the evaluation system.

2) EVALUATION FORMAT:

All Divisional Coordinators are to use the "Player Evaluation Reference Manual” as a guideline. They will be given a copy of this prior to the start of each season. A copy is also available at the P.S.A. Office. Changes from this may be addressed at the board level.

The purpose of the player evaluation is simple. We are trying to place hockey players of similar skill levels on the same team. This will ensure that each player will enjoy the game as well as be in a position to develop their hockey skills. We attempt to seed the players in as fair a manner as possible. Movement on teams and from division to division is governed by Minor Hockey deadlines and rules.

There are two major issues that one must overcome when doing the evaluations. The first is accurately evaluating all the players against each other while only being able to do it 30 at a time. If it was possible, it would be better to evaluate them all at once. The second major issue is dealing with the bubble players. These are the players that are on the borderline of making one team or another. This group is usually about 5 or 6 players. Half of which will be the top players on one team and half of which will be the bottom players of the next team up.

The results will only be as good as the evaluators that are used. It is very important that they are instructed as to what to look for and how they evaluate.

The initial seeding

The plan is to end up after four sessions with all of the players sorted and placed into groups of 28 (not counting goalies). Working in groups of 28 or slightly less is very practical as this allows for enough players for the games. In the top group you will want to have only 26. This will allow you to create the top team with only 12 players in anticipation of moving a couple of players after the teams have played a few games.

All parents are welcome to volunteer to be an evaluator.

An evaluators’ meeting is held prior to the process to instruct the evaluators what the procedure will be, how to mark the sheets, what each category evaluated means and to sign up for times.

An evaluator may not evaluate a group if their child is on the ice.

Evaluation procedure

The number of evaluation slots are preset the season before at the budget meeting. Usually 5 slots are allotted.

Doing the initial seeding of players as accurate as possible is very important. The players are seeded where they played the previous year in conjunction with previous coaches player evaluations. In the situation that a player is mis-seeded either up or down, move them right away, because their performance may skew the results.

The players are evaluated on their skating, hockey skills, hockey sense and determination as compared to the group they are skating with. They are rated on a 1 to 5 scale – (1 high, 5 low). They are only evaluated on what is being seen on the ice during that ice slot, not what they may or may not have the potential to do. They are evaluated by 3 evaluators each day. By the end of the 4th session, they will have been evaluated by 12 evaluators.

The process

After session 2 the players are reseeded. This is done by sorting on the average of the scores of the first 2 sessions. 

Each group is sorted separately. About 8 players are graduated from group to group (i.e. from group C to group B, from group B to group A). About 8 of the top players are moved out of A. In all cases the players that move up are those are those with the highest scores. Also one looks for breaks in the scores between the last one graduated up and the first one not moved. (Example – if two players scores are tied, the cut would be made either before these two or after these two). After the 4th session the same process would occur. By now the bubble players have been identified and separated. All that remains is dividing the groups into two teams.

When scores are close a tie breaking criteria must be applied. The first is attitude, and commitment. This can be retrieved from the coaches – players evaluations. The second is position – defensemen versus forward – ensuring teams have both. The third is age; returning category players should be given preference over first year players due to maturity.

Special situations

When a player is transferred from another association within the city, then use last year’s level as a basis for the initial seeding. For players coming from out of town, try to determine how many years the player has played then place him in an average group of that level.

Players who miss sessions or entire evaluations will have to be placed and then re-evaluated with the group.

On occasion, there will be a disgruntled parent. If they present their concern in a reasonable manner, then they may see their player’s scores. If warranted, the coordinator may arrange to view the player in the group they were placed.

The coaches are also asked to watch their players over the next 2 weeks to see if there are any players that stand out either way, remembering there is a range of players on each team.

Evaluation Day(s)

Equipment – pucks, evaluation sheets, day sheets, pinnies or jerseys (2 sets), goalie equipment, pylons, clipboards, pencils, group lists for the doors, and stop watches.

Personnel – Coordinator – assistants, statistician, evaluators, bench coaches, timekeepers, referees (where needed), warm up leader, on ice coaches.

Dressing rooms have the jerseys laid out, door sheets placed on the doors. These will have players’ names only.

Roll Call – Parents are expected to have the players dressed and ready 15 minutes prior to their ice slot. Players should be sitting in the dressing room on the benches 5 minutes before the ice time. Do a roll call. 

Call out the players names and record the number of jersey they are wearing. The evaluators need to be informed of any missing numbers. The numbers need to be transferred to the day sheets.

Pep talks – Prior to going on the ice, the players should be reminded to try their best, because they are being evaluated. Don’t worry about making mistakes, just continue trying hard.

Evaluator preparation – Give them a clipboard with the evaluation sheet. Instruct them on what to evaluate on. The evaluators are to sit by themselves. Explain the scoring system (1 is high, 5 is low). As they watch each individual player, evaluators should use pluses for strong performance and minuses for weak or poor performances. At the end of the session, these can be used to determine the players final scores.

On ice

The players should be taken through a warm up by an on ice coach. The on ice coach should encourage players to try their best, but make sure they remain in control. When a player falls the coach should reassure them not to worry, everyone falls and the evaluators realize this.

If drills are being used (especially in Initiation, Novice and Atom), then there needs to be a number of on ice coaches per group of drills. The drills should be selected to show forward skating, backwards, forward pivots, crossovers, puck control and one-on-one skills. Each player would need to do each of the drills.

For game situations, parents are needed to run the boxes to simply open and close the gates. They are not there to instruct players. In the upper groups (Peewee and up) they may need to be told who are the defensemen so they can be evaluated in that position.

The on ice coach will call for the number of players to be let out at a time. 5 on 5, 4 on 4, 3 on 3. This will help to hi-lite player’s strengths and weaknesses.

At the end of the session the evaluators are to hand in their clipboard with the evaluation sheet completed.

The statistician will check totals and input the numbers onto the summary sheet.

Goalie evaluations

All goalies will be evaluated in games and a skills goalie session. Separate evaluators are necessary for this position.

For the goalie skills evaluation session, use a few stations on ice with a few drills at each. On ice coaches are necessary. Drills are selected that test all of the important aspects of goaltending. Things like, the shuffle, angling, T-push, dropping, recovery, goal post play, glove hand, stick saves, puck control, agility and technique.

Players with good shots are needed to help with the shooting drills.

Goalies with similar scores or rankings should be placed in the same game and have experience goaltender evaluators evaluate them.

Conclusion

This is the process of evaluations simplified. Changes and concerns to the procedure may be brought to the board.

3) REPLACEMENT OF INJURED AND USE OF AFFILIATE PLAYERS:

A Once submitted and approved by M.H.A.C, Teams will be able to affiliate in accordance with the Minor Hockey Association of Calgary By-Laws. Disputes will be resolved by the Hockey Director.

B Coaches are encouraged to use affiliate players. The choice of what players will be that of the Coach of the affiliate Team.

4) PROCUREMENT OF ICE:

A All ice time for practice and games will be allotted by the P.S.A. Ice Coordinator. All ice used for PSA will be booked by the ice coordinator.

B Ice leased by P.S.A. Hockey will be utilized to the maximum. When necessary to return ice, adjustments will be made to accommodate the use of leased ice.

C Any allotted ice for practice slots must be used. Replacement ice will not be issued. Adjustments should be made to accommodate the use of this ice.

D. Ice allocated to a Division for MINOR USE ONLY. If you cannot use it, return it to the P.S.A. Ice Coordinator. DO NOT GIVE IT TO OR TRADE WITH ADULT GROUPS.

E. Any ice not used and which has not been returned (burnt ice) to the P.S.A. Ice Coordinator by a Team, that Team will be assessed a penalty and may result in the loss of future allocations.

F. Cancellation Procedure

ANY ICE YOU CANNOT USE MUST BE RETURNED TO THE P.S.A. ICE COORDINATOR ONE WEEK PRIOR TO THE ICE YOU CANNOT USE.

G. Teams wishing to pick up extra ice may do so, but must book and pay for the ice under their team name and with team funds.

5) EQUIPMENT:

A Each Team will be provided with two sets of Hockey Sweaters and 20 hockey pucks. This must be signed out by each Coach. The deposit will be returned to the Team when all the equipment as per Guidelines 20 is returned.

B Goalie equipment will be provided where needed.

C Team colors shall be a combination of GREEN/ WHITE/GREY, effective the 1990/91 season.

D Team sweaters are to be used for games only.

E Coaches and or assigned parent will keep sweaters in their possession during the year and not allow players to take them home.

F All equipment must meet with M.H.A.C. specifications.

G P.S.A. colors are set by the Properties Sports Association. Extra wear i.e. Jackets, tracksuits, etc. must meet PSA approval. PSA colors and logo must be used.

6) TOURNAMENTS:

All Teams shall follow the Tournaments Objectives and Procedure Guidelines and all governing rules as set forth by M.H.A.C. and A.A.H.A.

7) MEETINGS:

A The Hockey Committee shall conduct a Coaches information meeting as near to the end of Evaluations as possible. This will be an information session relating to new rules affecting the operation of a Team.

B Coordinators will attempt to attend the first parent meeting of each Team and assist the Coaches in the implementing of all Guidelines.

C P.S.A Hockey Treasurer will conduct a Manager's meeting at the beginning of the Hockey season.

8) COACHES CLINICS:

The Properties Hockey Committee will pay for all Coaches upgrading courses upon presentation of proof of successful completion of the course.

9) REFEREES CLINICS:

A All P.S.A. Referees must attend and be carded at an annual Junior Referee Clinic.

B All Referees while officiating P.S.A. games shall wear a Referees Sweater and an approved helmet.

C All exhibition, league and playoff games, must use accredited on ice officials, assigned by either the Referee Coordinator or Central Alberta Referees Association. Rates for the referees from the P.S.A. Ref's Pool to be determined by the Hockey Committee.

10) COACHING CERTIFICATION:

At the Initiation Level, all Coaches are required to have their Initiation Coaches Certification.

All other Coaching applicants shall have a minimum of the N.C.C.P. clinic "Coach Level". Coaches who are coaching Pee Wee and higher are encourage to take the INTERMEDIATE LEVEL of certification or meet with MHAC requirements.

One member of the registered team official must hold a valid Canadian Hockey Safety Program Certification (CHSP) present at all games.

One member of the registered team official must have completed the “Speak Out” Abuse and Harassment Program and be on the bench at all games.

11) COACHES, PARTICIPANTS AND PARENTS CONDUCT:

A All Coaches, Participants and parents must adhere to the P.S.A. Code of Behavior, Turning Point program, and the Fair Play Pledge form.

B All Division One Players and Coaches may be encouraged to dress in slacks, shirts and ties to and from all games. 

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APPENDIX “A”

COACH SELECTION GUIDELINES

When selecting coaches a process must be followed which ensures that coaches chosen have a level of knowledge appropriate to the level of hockey involved, a philosophy that is consistent with the Fair Play Code used by M.H.A.C. and a character which will contribute and not put at risk, the healthy development of the youth playing the game. While there is virtually no system that can guarantee that these objectives can be met in all cases, a thoughtful and rigorous process can ensure that high level of success is attained in appointing responsible coaches.

The following five steps are recommended as minimum guidelines which the Minor Hockey Association of Calgary suggests be followed in the identification of coaches.

1. Coaching Application:
  • a detailed application should be filled out by each applicant
  • this application should have the following
  • basic personal information including marital status
  • residence history of at least ten years
  • coaching history including references
  • reason for wanting to coach and objectives which may exist
  • a request for consent to criminal screening at the discretion of the Association
  • the applicant must be, and have been, good standing with the association

2. Interview:
  • the interviews will consist of a minimum of 2 interviewers
  • a formalized interview should be held with every applicant being considered for a position (even in situations where there is only one candidate)
  • the interview should cover information on the application with emphasis put on coaching history, philosophy of minor sport and any aspect which might raise concern
  • the interviewer(s) should try to get a sense of what the applicants attitude toward the role minor sport plays in the development of youth and what personal satisfaction will be gained by coaching

3. References:
  • potentially the greatest source of information in determining the suitability of an applicant is the checking of references
  • although there may be a reluctance of a reference to be completely honest in his appraisal, carefully worded questions will usually gather the information needed
  • all references should be check including those not identified who might have an informed information about the applicant (which may include M.H.A.C.)
  • in general questions should cover the relationship the coach had with players and parents, problems the association might have had and whether the association would like to have the coach back.

4. Probationary Period:
  • it is suggested that all new coaches to a system be put on a probationary period (which may be on to two years in length)
  • it might be appropriate to assign an applicant an assistant coach position during this period
  • during this period the association should monitor the performance of the coach by observing practices and games and by talking to parents of the players

5. Criminal Screening:
  • it is the conclusion of M.H.A.C. that criminal screening has limited value and should not be conducted as a matter of policy on all coaches
  • it is being left to the discretion of each association to determine if screening is needed (i.e. A new arrival to the city or some aspect of the application, interview or reference check which is of concern) and an independent agency is available to perform criminal screening is desired
  • if an applicant refuse to agree to screening at the discretion of the association, it is recommended that the applicant be removed from further consideration
  • if screening is requested, it should be understood that the only information that will be returned is whether a criminal record exists with no details as to what the record might be and when it occurred
  • it is likely that judicious reference checking will make it unnecessary to do a screen
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RINGETTE GUIDELINES

AS REVISED MAY 2007

  1. PSA/Cal-East Ringette Guidelines are to be used in conjunction with current P.S.A. By Laws, P.S.A. Mission Statement and P.S.A. Sports Philosophy.

  2. PSA/Cal-East Ringette Guidelines are supplementary to Ringette Canada, Ringette Alberta and Ringette Calgary Association Rules and Regulations that govern the sport of Ringette.

  3. PSA/Cal-East Ringette Committee structure shall be as follows: Revised May 2002
    1. Director     {o}
    2. Assistant Director   {e}
    3. Treasurer    {e}
    4. Secretary  {e}
    5. Bingo Coordinator  {e}
    6. Coach / Player Development Coordinator  {e}
    7. Equipment Manager   {o}
    8. Ice Scheduler   {o}
    9. Program Publicity Coordinator  {e}
    10. Directors at Large (4 position – 2 {e} & 2 {o})
    11. Past Director  

    All PSA/Cal-East Ringette Committee positions are held for two (2) year terms and are elected (except Past Director who serves for two years after stepping down as Director - no election is required) by PSA/Cal-East Ringette members in good standing at the Annual General Meeting.  Approximately one half of the Committee is elected in years ending in even number (denoted by {e} following the position title) and the other half in years ending in odd numbers (denoted by {o} following the position title}.  Staggering the election of Committee positions is designed to ensure carry over of policies and procedures from one elected group to the next.

  4. PSA/Cal-East Ringette Guidelines shall be reviewed annually at the A.G.M or at a Special Meeting (the need of which will be determined by the Ringette Committee) of the PSA/Cal-East Ringette membership.  Special Meetings can be called with 30 days written notice to all members of PSA/Cal-East Ringette in good standing at the time of notice during the Ringette season (September – March). Changes or amendments to Ringette Guidelines may be made at either of these meetings, with a 2/3-majority vote of the quorum in favor. Each member in good standing in attendance shall be entitled to one (1) vote.

  5. PSA/Cal-East Ringette A.G.M. or Special Meeting quorum shall be fifteen (15) members in good standing.

  6. PSA/Cal-East Ringette financial reporting year-end is June 30.

  7. PSA/Cal-East Ringette Committee will set PSA/Cal-East Ringette fees annually. See Schedule ‘A’ for current program fees and payment plans.

  8. No child residing in Ringette Calgary’s N.E. boundaries shall be denied to play Ringette unless:
    1. A suspension order is in existence. (E.g., league suspension, outstanding program fees from prior year’s play)
    2. No teams exist in a given age division/ tier due to insufficient registrations
    3. No team coaches are available

  9. Registration of a player(s) who reside outside Ringette Calgary’s boundaries will be considered if:
    1. Ringette Calgary and Ringette Alberta approve the Zone to Zone transfer(s)
    2. Players from the program’s lower age division are not available to be moved up to make a viable team in an older age division or higher tier within the same division

  10. Each player is to register in the Division appropriate to their age according to Ringette Calgary guidelines. No players may be registered in an older age Division unless approved by the PSA/Cal-East Ringette Committee.

  11. During evaluations prior to the start of a new season, each player shall be given equal opportunity to be evaluated using the current standard evaluation procedure.  Potential coaches or parents of players may not be used to evaluate players in the division, which they intend on coaching or have a player trying out for.  See Schedule ‘B’ for current evaluation process.

  12. Players registering in the Ringette program after pre-season evaluations are completed will automatically be placed on the ‘B’ tier team of their appropriate age Division.  Transfer of the “late registrant” to an older age Division team or an ‘A” tier team with their appropriate age Division for balancing purposes may be approved by the PSA/Cal-East Ringette Committee.

  13. Prospective Head Coaches must complete and submit an application in writing to PSA/Cal-East Ringette Committee prior to the play of each new season.

  14. The P.S.A. Ringette Committee will create a Coaches Selection Committee comprised of at least five (5) people to interview Head Coaches as required.

  15. All coaching staff  (Head and Assistant) must adhere to PSA/Cal-East Ringette coaching policy.  See Schedule ‘C’ for current Coaching Policy.

  16. Head Coaches will recommend or ask for volunteers for team staff positions of Manager, Assistant Coaches, and Trainers.  It is suggested that the team Manager be a parent of one of the players.  Final approval of team staff listed on Ringette Calgary / Ringette Alberta Team Registration forms is subject to review and approval by the Coaches Selection Committee and/or the P.S.A. Ringette Committee before being submitted.

  17. The team shall accept full responsibility for all equipment and uniforms assigned to them at the beginning and during the season.  All equipment and uniforms that are issued are the property of PSA/Cal-East Ringette and must be returned at the end of the season.  All shortages shall be reflected as a deduction to the team’s equipment deposit.  If the expense for lost or damaged equipment or uniforms are not sufficiently covered by the equipment deposit, the additional expense must be paid by the team before closing team accounts in June of each year.

  18. Team uniforms are to be worn only at scheduled team events (such as league or tournament games, and fund raising events).  Team uniforms are NOT to be worn at practices.

  19. No coach shall run early morning practices on school days without the unanimous consent of all the parents of the players on that particular team.

  20. All participants are to be played as equally and fairly as is possible on a game-by-game basis.  Exceptions to this policy would be:  discipline, injury or ‘benching’ for unsportsmanlike behavior exhibited on or off the playing surfaces or areas.

  21. It is the responsibility of the Head Coach, Assistant Coach, and Manager to develop good rapport with team parents.  Communicate and keep them informed. Should disputes or issues arise a Grievance Procedure is in place and can be found in Schedule ‘C’ – Coaching Policy.

  22. When traveling outside the City of Calgary for a tournament(s), exhibition game(s) or other team activity not related to regularly scheduled Ringette Calgary League play, both a Ringette Calgary Travel Authorization & PSA Travel Permission Form must be completed and filed with the appropriate organization prior to departure.  Affiliated players must have written approval from their parent(s) and their Coach.

  23. PSA/Cal-East Ringette requires all Head Coaches to obtain the NCCP coaching requirements for their team’s Division & Tier Level as mandated by Ringette Alberta.  All Assistant Coaches are encouraged to obtain NCCP Level 1 certification.  All coaching staff is encouraged to upgrade their qualifications beyond Ringette Alberta minimum coaching certification levels. PSA/Cal-East Ringette will reimburse all coaches for NCCP course fees, upon successful completion of a given course component (Theory or Technical).

  24. Each Ringette team will operate a bank account, set up under Properties Sports Association. Each team must designate three (3) people, who must not be related as signing authorities for the team bank account. The PSA/Cal-East Ringette Treasurer will be one (1) mandatory designated signing authority on each team’s bank account. It is suggested that the Head Coach and Manager be the other two signing authorities where possible.

  25. A team’s Season Budget must be produced and provided to all parents and the PSA/Cal-East Ringette Committee on or before Oct 31. A team’s year-end financial statement must be produced and provided to all parents and P.S.A. Ringette Treasurer on or before April 30. All fund surpluses must be distributed or shortfalls covered before June 1.

  26. Each Manager must collect sufficient funds to operate the team on a break-even basis, which includes paying for all debts incurred by the team during the course of the playing season.  All team accounts must be closed by June 1 with an ending balance of $5.00.

  27. PSA/Cal-East Ringette will provide financial assistance to teams with less than eleven (11) players registered on the team roster. The PSA/Cal-East Ringette Committee will establish the amount of financial assistance on a year-to-year basis.

  28. P.S.A. Ice Scheduler is responsible to ensure equal and fair distribution of available ice slots and times among the teams on a monthly basis during the season.

  29. P.S.A. Ringette Bingo Coordinator is responsible to ensure that all bingo commitments from Ringette Calgary are fulfilled, and an equal division of volunteer slots among all members who wish to volunteer for bingo’s.

  30. All players, coaches, managers and parents should conduct themselves, while representing P.S.A., in a professional and sportsmanlike manner. Any reported verbal or physical abuse in breach of the P.S.A. Code of Conduct directed at a referee; coach, player or parent could result in immediate suspension of playing / participation privileges. Reinstatement of playing /participation privileges or further disciplinary action (such as referring the matter to the P.S.A. Board’s Discipline Committee) will be determined by the PSA/Cal-East Ringette Committee at a special disciplinary meeting called by the PSA/Cal-East Ringette Director.

  31. Any participant attending a practice or game, who is believed to be incapacitated due to alcohol or drugs, is to be immediately removed from the game or practice and reported to the PSA/Cal-East Ringette Director. The PSA/Cal-East Ringette Committee may impose further suspension of playing privileges after further investigation. Disciplinary action could result in the matter being referred to the P.S.A. Board’s Discipline Committee.

  32. Failure to comply with these guidelines may result in suspension of playing privileges.

  33. Any individual may appeal and or request exception to any guideline of the P.S.A. Ringette Committee by making a written submission to the P.S.A. Ringette Committee and by being available to attend a special meeting to deal with said appeal if necessary.
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SCHEDULE ‘A’ - 2010 PROGRAM FEES – PAYMENT PLANS

The PSA/Cal-East Ringette Committee shall review annually the fee structure prior to May 31 for the upcoming season:

The registration cost may only be a portion of your fees for the entire year. Each team Manager will provide each player with a budget by November 15 and will advise of any further fees that will be required prior to the end of January.

Bingo credits can be provided instead of post-dated cheques.  Any bingo credits that are earned after post-dated cheques have been submitted may be swapped for post-dated cheques provided it has not already been deposited.  Bingo vouchers can be carried over to the next year provided it has not exceeded it's expiry date.

Kid Sport subsidy is available through the P.S.A. office and should be applied for as soon as possible. 

If you are experiencing difficulties with our required payment plan, please contact the PSA/Cal-East Ringette Treasurer to discuss alternate payment arrangements. Exceptions to the above noted payment plan would be made on an individual basis.

IF YOU HAVE MORE THAN ONE PLAYER REGISTERED IN OUR RINGETTE PROGRAM AND ARE EXPERIENCING DIFFICULTIES WITH THE ABOVE PAYMENT PLAN, PLEASE DISCUSS IT WITH THE PSA/CAL-EAST RINGETTE TREASURER.

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SCHEDULE ‘B’ - PLAYER EVALUATION POLICY

Prior to Ringette Calgary league play commencing each October, PSA/Cal-East Ringette conducts player evaluations on all Novice or older age players. The goal of evaluations is to place each player with others of similar skills and abilities in a given age division. 

The Ringette Calgary League Play, which our program participates in, is tiered into skill levels per age division: ‘A" or ‘B’ and "C" where applicable. The Bunnie Division does not tier players. If a quadrant plans to submit two (2) or more teams for a given division, it must submit "A" or "B" or "C" teams according to Ringette Calgary Guidelines. If only one (1) team is entered in a division, the team will be submitted at the appropriate competitive skill level.

‘AA’ (double A) Ringette is operated by a separate organization, which hold their own evaluations each fall. The AA program is offered for the Petite and older age division. For additional information on the ‘AA’ program contact the PSA/Cal-East Ringette Director.

Players will be advised of their initial evaluation ice time. All players should arrive at the arena 30 minutes prior to their evaluation time. This will give them enough time to get dressed, as well as meet up with both old and new friends. Ice time is expensive and players arriving late for an evaluation session may not be permitted to participate after it has started!

Evaluations normally consist of on-ice drills and/or scrimmages. At the first evaluation ice time, the player will be assigned a numbered jersey to wear. Players will be rated on their skating ability, stick & ring skills as well as how they play and demonstrate their understanding of the game of Ringette. 

The players will be scored by independent evaluators (parents or older players – Belle age or older). Please remember that everyone involved is a volunteer and is trying to do the best job possible for all the players. 

Evaluations typically take 1 – 2 weeks to finish. After, evaluations the player will be notified what team they have been placed on and who their coach will be. Occasionally, players may be moved between teams up until the first Ringette Calgary league game, due to team balancing or size requirements.

Evaluation time is also when any parents interested in coaching should notify the Coaching / Player Development Coordinator. No experience is necessary, but there are NCCP Coaching courses offered through Ringette Calgary that coaches are expected to attend during the season. PSA/Cal-East Ringette will reimburse all coaches for course fees upon successful completion their course(s).

Players should come to do their best at evaluations, but remember to have fun as well!

EVALUATION Guidelines

  1. The PSA/Cal-East Ringette Committee will appoint an Evaluation Coordinator(s) to administer each year’s evaluation session.
  2. The Evaluation Coordinator(s) will create the evaluation form; evaluation drill plans and arrange for on-ice “coaches”.
  3. Evaluators are normally parents or older players (Belle age or older). Parents asked to evaluate an age division will not have any children registered in that division.
  4. Player names will not be indicated on the evaluation form, only jersey numbers.
  5. Before the first ice time the on-ice coach will give a “Pep Talk” to the players stressing the importance of trying their best and above all having fun!
  6. Each players will be evaluated a minimum of two (2) times.  After the second evaluation the upper 1/3 and lower 1/3 of skaters, based on the first two evaluations may not be required to participate in a third evaluation session.
  7. Each player must participate in at least two (2) evaluation sessions, to be considered for an ‘A’ team in any given division.  If a player misses all evaluation skates, they will automatically be placed on the ‘B’ team
  8. Any requests for exceptions to the Evaluations Guideline #7, due to special circumstances, must be submitted in writing to the PSA/Cal-East Ringette Committee for consideration. A decision will be made on a case-by-case basis.
  9. After each evaluation skate, the Evaluation Coordinator(s) will tally the scores for each player.  The Evaluation Coordinator(s) and Assistant Ringette Director will be the ONLY individuals with access to evaluation scores during evaluations.
  10. The evaluation skates will consist of the following:
    1. (Evaluators will be briefed prior to each session, on what to look for and how to complete their evaluation forms)
      • 1st session will concentrate on skating and ring skills.
      • 2nd ice time could consist of a combination of drills and/or a controlled scrimmage (i.e. 3 on 3)
      • 3rd ice time will consist of controlled scrimmage only.  This will give the Evaluators a chance to focus on “Bubble Players” in a ‘head-to-’head” comparison, without the stronger or weaker players from the division on the ice.
  11. After the final evaluation session, the Evaluation Coordinator(s) will provide the cumulative results to the PSA/Cal-East Ringette Assistant Director. The PSA/Cal-East Ringette Assistant Director will then convene a Tiering Review Committee (3 to 5 members) at which time player evaluations will be reviewed and teams drawn up. No member of the Tiering Review Committee will have a child playing in a division they are reviewing.
  12. In the event that PSA/Cal-East Ringette will submit (3) teams for play in the Ringette Calgary League at any Division higher than Bunnies, Ringette Calgary criteria will be observed.
  13. Initial player placement to a team will be based on that year’s evaluation ratings only. In the event of a evaluation points tie (a tie is defined as a difference of five (5) points) between two (2) or more players for the final position on an ‘A’ team’s roster, then the following criteria will be used by the PSA/Cal-East Ringette Committee:
    1. 2nd year players will be given preference for placement on an ‘A’ team in the event of a tie. If both players are second year players or both are 1st year players then,
    2. Previous coaches would be interviewed.  Questions would be asked around attitude and commitment on the part of the player in prior seasons.
  14. The PSA/Cal-East Ringette Committee reserves the right to move players between tiers in a division or between divisions, due to balancing requirements for the overall program.
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SCHEDULE ‘C’ - COACHING POLICY

OVERVIEW

Since the inception of the PSA/Cal-East Ringette program, we have been fortunate to have a wonderful group of caring and dedicated individuals coaching. 

We highly recommend that all coaches review this policy with the parents of the players on their team early in the season.  We further recommend that coaches discuss whether they plan to deviate from this policy for tournaments and playoffs and if so, what their policy would be at those times.  Copies of this policy will be given to all parents of players in our program.

Comments on this policy are welcome from any parent or player in writing to the PSA/Cal-East Ringette Committee.

COACHING GUIDELINES 

APPLICABLE TO ALL AGE LEVELS – REGULAR SEASON LEAGUE GAMES

  1. All participants are to be played equally and fairly as is possible on a game-by-game basis.  Exceptions to this policy would be discipline, injury or for unsportsmanlike qualities exhibited on or off the playing surfaces or areas.
  2. Affiliate players.  You may affiliate players from a team(s) from a lower tier or division.  You may not affiliate players from a team(s) that is in a higher tier or older division than your own.  An affiliate player’s first priority is to their own team if schedules conflict.  The affiliate player’s Head Coach should be contacted each time prior to calling on an affiliate to play.
  3. Player discipline – although there are many other ways of disciplining a player for poor behavior, the PSA/Cal-East Ringette Committee supports a coach who feels he/she is required to bench a player for the following infractions:
    • unsportsmanlike play which could result in injury to oneself or to another player
    • disrespect for a coach, a parent helping on the bench, another player or an official
    • a player repeatedly disregarding instructions given by a coach (e.g. refusing to player a certain position or change up when called in)
    • a player consistently misses practices (this does not apply to occasional absences that should be expected at younger age groups – Petite and younger)
  4. Due to insurance liability reasons, only registered Ringette Calgary players are to be on the ice at any time during team games and practices. 
    APPLICABLE TO PETITE AND YOUNGER DIVISIONS - REGULAR SEASON LEAGUE GAMES
  5. All players should be rotated through both offensive and defensive positions (although not necessarily in consecutive games) to allow them to acquire skills in all areas of the game, as well as appreciate how important each and every position is.  For these purposes, the position of center is deemed to be both offensive and defensive in nature and the goaltender is deemed defensive.
  6. A team without a designated full-time goalie at the beginning of league play is asked to rotate players through the goalie position.  If a player comes forward who wishes to play goal only on a part-time basis, the coach shall honor that request and the other players shall continue to rotate through goal on a part-time basis also.
  7. Bunnies Division only – Pursuant to Ringette Calgary rules and regulations, section XV paragraph K, PSA/Cal-East Ringette has added the following stipulation:

Any coach who actively encourages or allows a player to score more than the allowable 3 goals/game on a consistent basis will be reviewed by the PSA/Cal-East Ringette Coaching Selection Committee or PSA/Cal-East Ringette Committee and could be subject to disciplinary action including removal from their coaching position.

GREIVANCE PROCEDURE

Any parent who feels the coach of their child is not adhering to the preceding Coaching Guidelines should follow the grievance procedure outlined below:

  1. Discuss your concerns with the Head Coach.  The Head Coach may not aware of your child’s concern, as it is sometimes difficult to be aware of what is happening with all 12 to 15 players on a team, especially if your child is quiet by nature.
  2. If you are not satisfied with the Head Coach’s response, you should approach another member of the team’s coaching or managerial staff to discuss your concerns with and hopefully help resolve the problem.  We would expect that 99% of the concerns would be dealt with and resolved at the team level.
  3. If you are still not satisfied, contact the PSA/Cal-East Ringette Coach / Player Development Coordinator who will talk to both the coaching staff and yourself and act as a mediator in the dispute.
  4. If the problem is still not resolved, the issue will be referred to the PSA/Cal-East Ringette Director, who will determine if a hearing needs to be set up.  Any person approaching the PSA/Cal-East Ringette Director or Committee directly will be required to show evidence that they have followed the above procedures before a hearing will be considered.
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SOCCER GUIDELINES

AS AMENDED JULY, 2020
  1. The structure of the PSA Soccer Committee shall be as follows:
    1. Director
    2. Assistant Director
    3. Treasurer
    4. Secretary
    5. Coaches Coordinator
    6. Fields and Schools Coordinator
    7. Grading Coordinator
    8. Equipment Coordinator
    9. Referee Coordinator
    10. U-4 Mixed Coordinator
    11. U-6 Mixed Coordinator
    12. U-8 Mixed Coordinator
    13. U-10 Girls Coordinator
    14. U-10 Boys Coordinator
    15. U-12 Girls Coordinator
    16. U-12 Boys Coordinator
    17. U-14 Girls Coordinator
    18. U-14 Boys Coordinator
    19. U-16 Girls Coordinator
    20. U-16 Boys Coordinator
    21. CMSA Representative
    22. Registrar
    23. Picture Coordinator
    24. Website Coordinator
    25. Past Soccer Director
    26. Member at Large
    27. Member at Large

    The above positions shall be filled from the PSA membership, by majority vote, at a General Meeting, the time and location for which shall be publicized thirty days prior to such a meeting. The Soccer Committee reports and is answerable to the Calgary PSA Board of Directors.

    At every annual meeting, one half of the committee must be elected for a two (2) year term so that one half of the committee every year must stand for election.

    Every P.S.A. Soccer Committee member as listed above shall hold one vote. In the event of an equality of votes at any meeting whether by show of hands or at poll, the Director shall cast the deciding vote.

  2. The P.S.A. Soccer executive members will be the following:
    1. Director
    2. Assistant Director
    3. Treasurer
    4. Secretary
    5. Technical Coordinator
    6. Equipment Coordinator
  3. The PSA Soccer Committee shall review the operating guidelines annually. Any changes or amendments may be made by way of the following:
    1. By resolution at a General or Special meeting called by the PSA Soccer Committee, or by resolution at a regularly scheduled P.S.A. Soccer Committee meeting with a minimum of 2/3 of all P.S.A. Soccer Committee members including 100% of the P.S.A. Soccer executive present by a ¾ majority vote.
    2. Any and all changes in the P.S.A. Soccer Operating Guidelines must be ratified by the Calgary PSA Board of Directors prior to their adoption.
  4. Any individual may appeal and/or request exception to any guideline of the PSA Soccer Committee or the operating guidelines of any division by making a written submission to the P.S.A. Soccer Committee and attending a special meeting to deal with the said appeal.
  5. Quorum for an official Soccer Committee meeting shall consist of a minimum or ten (10) members from the Committee, four of whom must be Executive members.
    1. Quorum for an official Soccer Annual General Meeting shall consist of a minimum of (fifteen) 15 members from the committee.
  6. Any PSA Soccer Committee member not in attendance at three consecutive regularly scheduled Committee meetings will be terminated.
  7. In conjunction with all sports, the P.S.A. Soccer year-end will be June 30.
  8. An inventory of equipment is to be provided annually to P.S.A. as of June 30, commencing June 30, 1986.
  9. Registration fees for P.S.A. Soccer shall be set annually by the P.S.A. Soccer Committee.
  10. Registration cut off dates shall be set by the P.S.A. Soccer Committee.
  11. Registration dates for P.S.A. Soccer will be set annually.
  12. It is the responsibility of the coach to register the Teams. Completed and signed Minor sports Player Registration Forms and proof of Age for new players are to be submitted.
  13. No child residing in the P.S.A. boundaries will be denied the right to play soccer unless:
    1. A suspension order is in existence
    2. Missed formal registration and no vacancies exist; and
    3. There are no coaches available
  14. All players who want to be considered for any team in any age group must attend all evaluations for that age group. Should the player miss one or more evaluation, they may be placed on the next lower division than their previous season. An option to challenge placement before seeding rounds are completed exists if extenuating circumstances brought forward to the P.S.A. Soccer Committee is accepted by the P.S.A. Soccer Committee as reason for re-evaluation.
  15. No player will be permitted to practice, play or participate in try-outs until he/she has:
    1. Registered with PSA Soccer
    2. Paid any money owing to P.S.A. Soccer or made arrangements that are satisfactory to the P.S.A. Soccer Committee to pay such money.
  16. Each player is to play at the level at which he/she is capable. This shall be determined by the Grading Committee who are as follows: Age Group Coordinator, Coaches Coordinator, and 2 members of the executive committee.
  17. Player movement above the Age Group for City League teams will only be permitted provided:
    1. There is a position available
    2. The Age Group Coordinator approves
    3. The affected Coach approves
    4. Prior to the above, it is understood that the said player will have been graded at his of her own age level.
  18. Team size to be determined by each Age group Coordinator.
  19. All players are required to play in uniforms depicting P.S.A. colors. Uniforms will be supplied by P.S.A. Soccer. Sponsorship advertising on uniforms is subject to P.S.A. Soccer committee approval. Team uniforms and equipment are to be worn only at team events.
  20. The coach selection will be determined by the Coaches Coordinator, Age Group Coordinator and a member of the Soccer Committee.
  21. No coach shall run early morning practices on school days.
  22. Coaches shall accept full responsibility for all equipment assigned to them at the beginning of the season and returned at the end of the season.
  23. All coaches must attempt to play the team members an equal amount of time. Disciplinary action of a player is exempt from this rule.
  24.  It is the responsibility of the coach, assistant coach, and the team manager to develop a good rapport with the team parents, communicate and keep them involved. Parent meetings are recommended.
  25. No tournament, exhibition games or other activities shall be attended by P.S.A. Soccer teams should it interfere or conflict with C.M.S.A. season or playoffs.
  26. P.S.A. Soccer, through P.S.A., will provide financial assistance to all teams qualifying to play in the Provincials. Application is to be made to P.S.A. Soccer Treasurer and must be accompanied by the roster registered with C.M.S.A. The same assistance will be provided to Coaches to a maximum of two plus one manager. In the event of illness, injury, or vacation preventing an existing player from participating in Provincials, financial assistance will be provided to their replacement.
  27. Any coach planning to involve his or her team in a specific tournament, exhibition game or other activity which shall entail travel outside the City of Calgary, shall be able to do so after obtaining written approval from the appropriate coordinator. Prior to obtaining such approval, the coach must present a signed confirmation from 70% of the parents of the team members, indicating their consent to such a trip. This confirmation should include a statement from the parents waiving any and all responsibility of liability, which may be attributed to the P.S.A. in the event of an accident, and/or damage, which might occur. The P.S.A. shall not assume any liability or debt incurred as a result of such travel. A travel permit must be obtained from C.M.S.A. and A.S.A. P.S.A. Soccer will not pay for tournament fees.
  28. Any coach planning or undertaking a fund raising event on behalf of his or her team must schedule that event through the appropriate Divisional Coordinator. Approved fundraising events are bottle drives, car washes, and/or selling food or gift items (i.e. Cookie dough, Christmas wrapping). All fundraising events must be submitted in writing to a member of the Soccer Executive and receive approval prior to the event.
  29. All individual Team and Division bank accounts must be under P.S.A.  New accounts will be authorized and set up through the P.S.A. Treasurer.
  30. A year-end team and/or divisional statement must be available to all parents and appropriate coordinator who will forward it to the P.S.A. Soccer Treasurer. The financial statement will be of a form standardized by the P.S.A.
  31. All coordinators reports must be submitted in written form.
  32. Any coordinator wishing to coach shall have his or her ability to fulfill these duties reviewed in detail by the P.S.A. Soccer Committee. The level at which the Coordinator will coach shall be decided upon the discretion of the P.S.A. Soccer Committee. The level that this coordinator will coach shall be determined by the P.S.A. Soccer Committee
  33. All players, coaches and parents shall conduct themselves, while representing P.S.A. in a sportsmanlike manner. Any verbal abuse of a referee, coach, parent, or child could result in immediate suspension of the offending participants.
  34. Any coach, director, parent, or player found to be operating outside P.S.A. by-laws or P.S.A. Soccer Guidelines will be dealt with by the P.S.A. Soccer Special Committee.
  35. Any player, parent, or coach attending a practice or game, who is believed to be incapacitated due to alcohol or drugs, is to be immediately reported to the division coordinator. A minimum of one (1) game suspension will be imposed for the first offense. All disciplinary action will be handled by the P.S.A. Soccer Special Committee.
  36. Coaches must take registered players from their team before calling up for league play or tournaments.
  37. Failure to comply with any of these guidelines may result in suspension.
  38. These guidelines are in addition to C.M.S.A. by-laws and the P.S.A. By-laws, P.S.A. Mission Statement and P.S.A. Sports Philosophy.

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SPECIAL COMMITTEE

  1. The PSA Soccer Special Committee shall consist of the following members:
    1. Special Committee chairperson (elected from Soccer Committee Members)
    2. Soccer Director
    3. Assistant Soccer Director
    4. Appropriate Age Group Coordinator
    5. Appropriate Coaches Coordinator
    6. One other Board member

    A Special Committee meeting must have a minimum of three of the above persons and its decisions must be unanimous. Any decision issued must be in writing to ALL participants and one copy held in a confidential file.

  2. Once a special hearing has been called a private location will be secured. All invited parties are to attend, discuss problem with open dialogue, ask invited parties to leave while the special committee remains to discuss further course of action, ask invited parties back and outline the discipline procedures with resulting penalty.
  3. The Special Committee has the power to suspend any player, parent, or coach whose behavior is deemed detrimental to the team and/or PSA Soccer. Any long-term suspension over 30 days in duration must have the Soccer Chairperson present at this Special Hearing. Any PSA Soccer Committee member who observes any breach of PSA Soccer and/or PSA sports Guidelines and bylaws can, after discussion with a member of the Special Committee, issue a temporary suspension until the issue can be addressed at a meeting of the Special Committee. The meeting must be held within 72 hours of the suspension.
  4. The results of the Special Committee are final.

TEAM DISCIPLINE

    Coaches are completely responsible for your Team’s Discipline within the Properties Soccer Guidelines. We strongly suggest the following:
    1. Hold a pre-season meeting with the parents. Supply them with a list of rules for the year. Read them out loud and discuss them so everyone is aware of each rule.
    2. Repeat the above procedure with all players.
    3. When preparing the Team Rules make sure they are realistic and that you are prepared to enforce them. Letting the players participate in setting the minor rules and consequences will make it easier to enforce all the rules. (i.e. Missing practices) TEAM DISCIPLINE (cont.)
    4. Confirm that all players and parents have a copy of the final team rules an each resulting consequence if a rule is broken.
    5. Supply a copy of your own team rules to your divisional coordinator prior to October 30 - indoor; April 30 - outdoor. Your coordinator can assist you in preparing team rules.

REPORTING PROTOCOL

    Any problems arising shall be reported in the following manner:

    PLAYER/PARENT------> COACH-------> COORDINATOR------> SPECIAL COMMITTEE CHAIR

    Only written documents will be dealt with at the Special Committee level. Any written complaints should reference the exact time, date, location, and participants involved.DISCIPLINE FORMS: The following guidelines in policy and procedure will be used in identifying discipline boundaries:

    1. PSA SOCCER GUIDELINES
    2. PSA CODE OF CONDUCT
    3. TURNING POINT PROGRAM  (ZERO TOLERANCE)
    4. FAIR PLAY PLEDGE FORMS

    The above policy will be made available in handout form at all PSA Soccer registrations/grading sessions. After a Special Hearing a computer generated copy of the hearing and resulting penalty will be given to all parties involved.

    The Special Committee will keep a permanent record of all hearing results.

    PSA SOCCER GRIEVANCE POLICYEFFECTIVE IMMEDIATELY:“ANY PSA PARTICIPANT WHO CAUSES A CONFRONTATION WITH ANOTHER PSA PARTICIPANT AT ANY PSA SOCCER ACTIVITY, WITHOUT WAITING A 24 HOUR COOL OFF PERIOD, WILL AUTOMATICALLY BE SUSPENDED FOR 2 WEEKS FROM ALL PSA SOCCER ACTIVITY AND BE SUBJECT TO FURTHER REVIEW BY THE PSA SPECIAL DISCIPLINE COMMITTEE”

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ADULT LEAGUE SOCCER GUIDELINES

AS AMENDED AUGUST, 2010
        1. PSA Adult League Soccer is governed by and directed by the PSA Soccer Committee.
        2. PSA Adult League Soccer is headed by the PSA Adult League Soccer Coordinator who is a member of the PSA Soccer Committee.
        3. The PSA Soccer Committee shall review the operating guidelines annually. Any changes or amendments may be made by way of the following:
          1. By resolution at a General or Special meeting called by the PSA Soccer Committee, or by resolution at a regularly scheduled P.S.A. Soccer Committee meeting with a minimum of 2/3 of all P.S.A. Soccer Committee members including 100% of the P.S.A. Soccer executive present by a ¾ majority vote.
          2. Any and all changes in the P.S.A. Soccer Operating Guidelines must be ratified by the Calgary PSA Board of Directors prior to their adoption.
        4. Any individual may appeal and/or request exception to any guideline of the PSA Soccer Committee or the operating guidelines of any division by making a written submission to the P.S.A. Soccer Committee and attending a special meeting to deal with the said appeal.
        5. In conjunction with all sports, PSA Adult League Soccer year-end will be June 30.
        6. Registration fees for PSA Adult League Soccer shall be set annually by the P.S.A. Soccer Committee.
        7. Registration cut off dates shall be set by the P.S.A. Soccer Committee.
        8. Registration dates for PSA Adult League Soccer will be set annually.
        9. It is the responsibility of the coach to register the Teams. Any adult can be denied registration if:
          1. A suspension order is in existence
          2. Missed formal registration and no vacancies exist; and
          3. They have unpaid fees anywhere within PSA.
        10. All players who want to be considered for any team must attend all evaluations for that team. Should the player miss one or more evaluation, they may not be placed on that team.
        11. No player will be permitted to practice, play or participate in try-outs until he/she has:
          1. Registered with PSA Soccer
          2. Paid any money owing to P.S.A. Soccer or made arrangements that are satisfactory to the P.S.A. Soccer Committee to pay such money.
        12. Team size to be determined by each PSA Adult League Soccer Coordinator.
        13. All players are required to play in uniforms depicting P.S.A. colors. Sponsorship advertising on uniforms is subject to P.S.A. Soccer committee approval. Team uniforms and equipment are to be worn only at team events.
        14. Coaches shall accept full responsibility for all equipment assigned to them at the beginning of the season and returned at the end of the season.
        1. All coaches must attempt to play the team members an equal amount of time. Disciplinary action of a player is exempt from this rule. Disciplinary action can include but is not exclusive to, failure to attend practices or games.
        2. Any coach planning to involve his or her team in a specific tournament, exhibition game or other activity which shall entail travel outside the City of Calgary, shall be able to do so after obtaining written approval from the Adult League Soccer coordinator. The P.S.A. shall not assume any liability or debt incurred as a result of such travel.
        3. Any coach planning or undertaking a fund raising event on behalf of his or her team must schedule that event through the Adult League Soccer Coordinator. All fundraising events must be submitted in writing to a member of the Soccer Executive and receive approval prior to the event.
        4. All individual Team bank accounts must be under P.S.A.  New accounts will be authorized and set up through the P.S.A. Treasurer.
        5. All coordinators reports must be submitted in written form.
        6. All players and coaches shall conduct themselves, while representing P.S.A. in a sportsmanlike manner. Any verbal abuse of a referee, coach, parent, or child could result in immediate suspension of the offending participants.
        7. Any coach, director or player found to be operating outside P.S.A. by-laws or P.S.A. Soccer Guidelines will be dealt with by the P.S.A. Soccer Special Committee.
        8. Any player or coach attending a practice or game, who is believed to be incapacitated due to alcohol or drugs, is to be immediately reported to the division coordinator. A minimum of one (1) game suspension will be imposed for the first offense. All disciplinary action will be handled by the P.S.A. Soccer Special Committee.
        9. Coaches must take registered players from their team before calling up for league play or tournaments.
        10. Failure to comply with any of these guidelines may result in suspension.
        11. These guidelines are in addition to CWSA & CUSA by-laws and the P.S.A. By-laws, P.S.A. Mission Statement and P.S.A. Sports Philosophy.

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    SOFTBALL GUIDELINES

    AS REVISED OCTOBER 2000

      COACHES PHILOSOPHY:
      1. I will teach the athletes to do one’s best, so that my team will never feel defeated by the outcome of the game.
      2. I will teach sportsmanship.
      3. I will teach and abide by the rules of the game.
      4. I will accept the judgement of the officials of the game.
      5. I will conduct myself according to the policy procedures and by-laws outlined by C.M.S.A.
      6. I will not harass players, in attempts to encourage or dissuade participation on the team I coach.
      7. I will ensure all athletes get equal instruction, support and playing time.
      8. I will teach my team to have fun.
      9. I will have at least one practice a week.
      10. I will remember that children need a coach they can respect.  I will be generous with praise and set a good example.
      11. I will obtain proper training and continue to upgrade my coaching skills. 
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    PROCEDURES

    1. P.S.A. Softball is a Properties Sports Association program, operating under P.S.A. Sports and within the rules and regulations of Calgary Minor Softball Association.  With the objective of developing a program of Softball, play for all Minor ages of boys and girls.
    2. Organization of P.S.A. Softball:
      • Executive
        • Softball Director
        • Assistant Director
        • Coordinator
        • Secretary
        • Treasurer
        • Registrar
      • The balance of the Committee will consist of:
        • Mite Coordinator
        • Squirt Coordinator
        • Pee Wee Coordinator
        • Bantam Coordinator
        • Midget Coordinator
        • Members at Large
      • All candidates for the Executive must serve on the Committee for a minimum of one year. P.S.A. Softball meetings are held monthly at the North East Sportsplex. Annual General meeting is held early fall.
    3. Equipment and Uniforms:
      • All equipment and uniforms are the property of P.S.A. Softball and are stored at N.E.S.S. in a secure room.  Access to this equipment is only available through the equipment manager.  The uniforms and equipment must meet the standards of C.M.S.A. and/or Softball Canada.
      • All players are required to play in uniform depicting P.S.A. colors.  Uniforms will be supplied by P.S.A. Softball.
      • Pelvic protectors are mandatory for both boys and girls and at the expense of the players.
      • A deposit is required from all players for uniform use for the season.
      • Cheques will be destroyed once a clean and complete uniform has been returned.
    4. All Coaches are required to read the Calgary Minor Softball Official Handbook:
      • An updated copy is released each season.  This handbook has a wealth of information that all players and coaches are to abide by.  For topics that are not in this manual, they would then most likely be covered already for you in the C.M.S.A. handbook.  Coaches initials are required on the team registration signifying that the handbook has been read.  As a coach, you will receive an updated copy form your P.S.A. Softball Director.
    5. Authorization of P.S.A. Logo and Name:
      • A written request must be submitted when wanting to use the Properties Sports Association name or logo.  Other logos will be considered but must be requested in writing.  Also, in wanting to use P.S.A. logo or name, items must be in the P.S.A. colors of either Forest Green, Grey (Black), or White.

      Authorization of C.M.S.A. Logo and Name:

      • A written request must be submitted when wanting to use the C.M.S.A. name or logo on equipment or clothing.  When wanting to add a different logo with name, a picture must be submitted. All requests are to be made directly to the C.M.S.A. office.
    6. Fundraising:
      • All fundraising activity for individual P.S.A. Softball teams must be submitted in writing to P.S.A. Softball, to be approved by the Committee.  All teams are responsible for their own team budget for expenses incurred.  Revenue and expense statement must be submitted to the P.S.A. Board for review purposes.
    7. Tournaments:
      • Coaches are responsible in deciding with their parents and players as to what tournaments they will enter in the current ball season.  P.S.A. Softball does not provide funding for regular season tournaments.
    8. Registration:
      1. Each participant must be registered with Properties Sports Association to register with P.S.A. Softball and carry a valid P.S.A. membership.
      2. P.S.A. Softball registration will commence each year at the beginning of the calendar year within the first three months.
      3. All attempts will be made to have two separate weekends for registration to accommodate all.
      4. Advertising to be done through many outlets, P.S.A. bulletin boards, flyers, etc.
      5. During registration, dates are to be given out for evaluation times and dates for various categories.
      6. Registration fees will be set by the P.S.A. Softball Committee.
      7. The P.S.A. Softball Committee shall set registration cut off dates, which will be immediately after the last evaluation date.
      8. Any late registrations will be considered only for availability on teams and may be subject to a late registration fee.
    9. Fair Play Policy:
      • All participants are to be played equally and fairly as is possible on a game by game basis. Exceptions to this policy would be: discipline, injury or for unsportsmanlike qualities shown on or off the playing surfaces or areas.
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SELECTION OF HEAD COACHES

      The P.S.A. Softball Director and Coordinators will begin each season by recruiting coaches from last year’s list.  Past Assistant Coaches will then be considered.  Many new Coaches are then recruited from player registration forms especially from ones that have expressed an interest in coaching.  New Coaches without children will also be considered for P.S.A. Softball.When there is more than one Coach wanting to fill a coaching position for a particular team, these steps are to be followed in filing the position:
      • The P.S.A. Softball Director and Coordinator of that age group are to decide together who should fill the position.  Any grievances will be brought to the P.S.A. Softball Committee.  A minimum of 50% plus 1 of the Committee will make a decision.  They will meet with all candidates separately discussing issues of importance. Example being:
          1. Coaching certification and training.
          2. Years of coaching experience
          3. References from athletes they have coached.
          4. Their personal coaching philosophy.

      All Coaches applying will be notified of the outcome.Each player/parent must do an evaluation of their coach.  The evaluation will be provided with a self-addressed stamped envelope to be returned to the P.S.A. Softball Director.

      QUALIFICATION OF COACHES:

      All Coaches must sign a waiver for a criminal record check.

      All Coaches must attend a Coaching Clinic through C.M.S.A., or have their N.C.C.P. Level 1, 2, or 3 in Softball.

      P.S.A. Softball Committee has in the past when funding has permitted, covered the cost for N.C.C.P. training for P.S.A. Softball Coaches.  A copy of the receipt for registration must be submitted to the P.S.A. Softball Treasurer for reimbursement.

      DISCIPLINE COMMITTEE:

      Any participant found to be operating outside of the P.S.A. regulations manual or C.M.S.A. handbook will firstly be cautioned in writing and allowed to rectify the situation.  Failing to do so they may be suspended from coaching in the Properties Sports Association programs indefinitely.  A second offence of the same nature will result in immediate suspension.  A suspension can only be made by a committee of at least three acting Committee members or an assigned committee, which will consist of three Committee members and the arbitration if needed by the P.S.A. Softball Director.  Any disciplinary action brought against P.S.A. Softball Coaches by C.M.S.A. Board members will be under their discretion guided by C.M.S.A. handbook.

      GRIEVANCE PROCEDURE:

      Any parent who feels the Coach of their child is not adhering to the above Guidelines may follow the grievance procedure outlined below:

      1. Discuss your concerns with the head Coach.  The Coach may not even be aware of your or your child’s concern as it is sometimes difficult to be aware of what is happening with all 12 – 15 players on a team, especially if your child is quiet by nature.  We would expect that 99% of the concerns would be dealt with at this level and resolved.
      2. If you are not satisfied with the head coaches response, you should approach somebody else on the coaching or managerial staff of your team to discuss your concerns with and hopefully help resolve the problem.
      3. If you are still not satisfied, contact in writing the P.S.A. Softball Coordinator of that level who will talk to both the coaching staff and yourself and act as a mediator in the dispute.
      4. If the problem is still not resolved, the P.S.A. Softball Coordinator will submit the written grievance to the Grievance Committee who will determine if a hearing needs to be set up.  Any person approaching the Committee directly will be required to show evidence that they have followed the above procedures before a hearing will be considered.

      PLAYER EVALUATIONS:

      1. Player evaluations are to be completed after registration of all new and old players.
      2. Every player must be evaluated.
      3. Evaluations to be done on evaluation forms identifying each ball player by a designated number and not by name.  Mast list to be completed with name and number of player.
      4. Evaluations to be completed by experienced or knowledgeable adults in the skills of softball.
      5. When using coaches for the upcoming season to do evaluations they may not evaluate the category by age and gender they plan to coach.  The coach can be present and make their own evaluation.
      6. All prospective and registered players must start out in their own age category for evaluations.  Only after evaluations will the Coordinator decide with the parents of the player if a move up or down is warranted.  Any player evaluating in a hirer category for whatever reason must evaluate in the top 5 of that age group in order to play in that category.

      TEAM SELECTION:

      1. Coordinators comprised of P.S.A. Softball Committee members will be appointed each preseason for each category of age and gender.
      2. Appointed Coordinators may not coordinate the category in which they intend to coach.
      3. Using the evaluations of registered players, coordinators will decide team placement of all players.
      4. The Coordinator will work with the coaches of the category to decide on a final team roster.
      5. Any player not able to make evaluations or a late registrant must still go through the Coordinator for team placement.
      6. Coordinator must let all their category coaches be aware of any new players to the division.
      7. All coaches must go through Coordinators if wanting to bring up players from lower age categories.
      8. UNDER NO CIRCUMSTANCES ARE COACHES TO CONTACT PLAYERS OR PARENTS IN LOWER AGE CATAGORIES TO BUILD THEIR TEAM ROSTER.
      9. Coaches will not make any promises to players or parents only to advise them they should speak to the Coordinator of their request.
      10. P.S.A. Softball Coordinators will draft teams according to how many players registered and than players’ ability.
      11. When there is enough players for two teams or more, P.S.A. Softball will try to tier all players when possible.  Special circumstances will be handled by the Coordinator.
      12. It is up to the discretion of the Coordinator and coaches to decide what is ultimately best for the players.  Any grievances will be brought to the P.S.A. Softball Committee.  A minimum of 50% plus 1 of the Committee will make a decision.

      Exception – Since most of the coaches are comprised of parents in Community ball, each coach will be allowed their child to play on their team automatically.

      C.M.S.A. LEAGUE PLAY:

      1. All Community teams assembled will be registered with C.M.S.A. by their Sports Director on a specified day.  Our Sports Director will decide at what level of play teams will start at for registration or will discuss the matter with concerned coaches at their request.
      2. All team in Calgary will be placed in divisions by their Category Chairperson by their own category of age and sex.
      3. First round of play is know to be called the seeding round where all teams play a series of games which are done in a one week time frame.  Which include weeknight games and most likely weekend games.  The amount of games depends on how many teams in a division.
      4. Second round play or know as regular season play commences after the category chair people have rescheduled all teams in divisions again, after evaluating statistics from seeding round.  Teams now will hopefully be playing against similar caliber teams.
      5. City playoffs or finals are done at season end.  Your Category Chair will reshuffle teams if necessary to make for a competitive finish.  Playoffs are usually done over a one-week time frame.  Refer to C.M.S.A. official handbook for more information on playoffs.
      6. You may as a coach contact your Division Coordinator or Category Chair with questions or concerns.
      7. Rain out games are to be made up as soon as possible if at all possible.
      8.  The schedules will show which team is home team.  As the home team coach takes responsibility of contacting your opponent with your home game address as soon as possible.
      9. It is the responsibility of the winning team coach to phone in scores to their Division Coordinator as soon as possible.  You could lose your win points if you do not phone.
      10. Coaches and players are to show up for games not matter what the weather.  The decision to call of the game should be made at the field.

      Exception:

      1. When there are no carded umps involved and both coaches agree to call the game off over the phone.
      2. When both teams are contacted by the Umpires Assoc. and they call the game off.
      3. C.M.S.A. Board members call the game off.

      ENTERING PROVINCIALS:

      Coaches who want to attend Provincials must do the following:

      At least one Coach on the team must have their N.C.C.P. Level 1 or higher depending on the age category entering.

      Register:

      Complete registration form and submit to Alberta Amateur Softball Association no later than date specified (usually May). A certified cheque payable to A.A.S.A. or cash (usually $150.00) check back of entry form.

      A certified cheque payable to C.M.S.A. or cash (usually $50.00) check back of entry form.

      The coach with their N.C.C.P. should register the team with their certification papers. Coaches are to report to the C.M.S.A. office first with their cheque where they will receive a form stating which category their team may enter.

      Roster:

      When you register you will be given a roster that must be handed in no later than date specified (usually middle of June).  The roster must be completely filled out and all documentation attached.  (Copies of Birth Certificates).  If they are not complete, they will not be accepted.

      A.A.S.A. usually puts on an information session and you will be advised of this when you register.  Any questions please contact Geri at the Alberta Softball office, (403) 245-8074.

      Additional information can be found in the Softball Association Alberta Official Handbook, and the Calgary Minor Softball Association Official Handbook.

      P.S.A. SOFTBALL FUNDING:

      P.S.A. Softball Committee has in the past when funding has permitted covered the cost for P.S.A. Softball teams to enter provincials.  Any team must submit a letter of intent to the P.S.A. Softball Treasurer before any funding is provided.  A copy of the team entry form for Provincials is acceptable.  Then a copy of the stamped and paid for team registration form must be submitted to the P.S.A. Softball Treasurer for reimbursement.  If there is no Provincial play down for your team and C.M.S.A. returns their fee back to your team, you must in turn return that money back to P.S.A. Softball if they did fund your Softball registration.

      P.S.A. SOFTBALL TRAVEL FUNDING:

      All P.S.A. Softball teams that have no provincial play down in the City or have won their Provincial play down and are travelling outside of Calgary for Provincial play qualify for the P.S.A. Softball Travel Fund.  To apply you must submit a stamped and signed copy of your team provincial roster to the P.S.A. Softball Treasurer and the P.S.A. Office Administrator.

      Up to 15 players and 2 coaches will be funded for.  No pickups outside of the Properties Sports Association will be funded. P.S.A. Softball Committee has in the past when funding has permitted, given $25.00 per player registered, coaches included.

      The Properties Sports Association may fund provincial playing teams $xx.xx per player registered, coaches included

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    MEMBERSHIP APPEAL PROCESS

    The Properties Sports Association at their duly called meeting on October 18/2000, voted on and passed that P.S.A. shall institute a Membership Appeal Process.  The purpose of this process is to give the P.S.A. membership an avenue to appeal a severe penalty imposed by individual Sport Committees.  The Process is as follows:

    1. An Appeal Review Committee will only accept cases where an individual has been suspended for at least half of a season or has been expelled from a P.S.A. sport by an individual Sport Committee.

    2. The penalized individual or a representative must submit an Appeal, in writing, to the P.S.A. Executive Board.  The Appeal must contain all of the individual’s reasons why the P.S.A. should review the penalty.  All supporting documentation must be submitted with the Appeal.  All Appeals must be received by the P.S.A. Executive Board within thirty (30) days of receipt of written notice of the severe penalty.

    3. The P.S.A. Executive Board, at its discretion, will decide whether an Appeal is warranted.

    4. If an Appeal is deemed warranted, a Committee of no less than three P.S.A. Executive Board members will be formed to comprise the Appeal Review Committee.  This Committee shall investigate the circumstances surrounding the penalty and the appeal.

    5. Upon a complete investigation, the Appeal Committee will make a decision within three (3) weeks of receipt and acceptance of the Appeal.  The decision of the Committee shall be final.

    6. A second Appeal application for the same penalty shall not be entertained.

    7. Penalties imposed prior to the acceptance of this Appeal Process by the P.S.A. shall not be reviewed.


PSA is proud to be associated with the Don Hartman Northeast Sportsplex.
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